Form - Af-108 Fund Raising-Sales Activity Application

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Comal Independent School District
AF-108
FUND RAISING/SALES ACTIVITY APPLICATION
Fundraiser
Central Office Use Only
Sale
Training
Y / N
Form
Y / N
Campus
Sponsor
Date
Club/Account Name
% Split
Last 3 digits of acct. #
Club/Account Name
% Split
Last 3 digits of acct. #
Sale Beginning Date __________________
Sale Ending Date ____________________ or
Event Date ___________________
Describe the purpose of the sale
If fundraiser, what are you raising the money for?
Describe the product or activity
Will product be distributed to students during school hours? (check one)
Yes
No
If No, When?
Vendor #1
Vendor #2
Company Name
Company Name
Approximate selling price per item $______________________
Is this sale taxable?
Yes ______ No ______
If yes, are you using this sale as one of your two tax-free
Estimated total profit $________________________________
sale days for this calendar year? Yes ______ No ______
Is this your 1st or 2nd tax-free sale to date? ___________
Percentage profit _____________________________________
I certify that I will exercise strict control over all products in my possession and will remit all collections on a daily basis to the campus secretary/
bookkeeper. I further certify that I reviewed and read the Student Activity Fund Manual on the District's website and signed the Acknowledgement
of Responsibilities of Faculty Sponsors of Student Groups form. I will notify the Business Office promptly of all outstanding debts so that
appropriate action maybe taken. I realize that any losses due to my failure to follow established rules and procedures may become my personal
responsibility.
Submitted by ________________________________________
Reviewed by _____________________________________
Sponsor
Date
Campus Secretary/Bookkeeper
Date
Approved by _________________________________________ Approved by _____________________________________
Principal
Date
District Staff Accountant
Date
Fundraiser request must reach office at least one month prior to start of activity.
TO BE COMPLETED BY SPONSOR
** COMPLETE REPORT DUE IN BUSINESS OFFICE WITHIN 30 DAYS OF SALE ENDING DATE/EVENT DATE **
Total deposits
$________________________________ Quantity of Inventory Received _____________________
(include copies of AF-104's, cash receipts, ticket sales report,
Prior Year Inventory (if any)
_____________________
or inventory control)
Less: Total Cost of sale (invoice) $_______________________
Less: Inventory Sold
_____________________
(attach copy of invoice)
Less: Giveaways**, Returns**, Lost** _____________
Difference
$________________________________
Inventory Remaining
_____________________
Tax Free Sale Date
** Explanation must be attached.
Sponsor
Date
Campus Bookkeeper/Secretary
Date
Principal
Date
District Staff Accountant
Date
Revised 08/12/13
Original: Campus
1 copy: Sponsor
1 copy: Business Office on approval
1 copy: Business Office on recap

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