Special Event Checklist (Page 8 of 8) in pdf

Revised January 22, 2015

A ddendum #6 (For Reference Only)

POLICY FOR PROVISION OF ALCOHOL AT FRATERNITY EVENTS

1. Chapters and Districts may have events that are BYOB, if attendance is planned for 150

attendees or less.

2. Chapter and District events planned for more than 150 shall not be BYOB; but alcohol

may be served or provided by the Chapter as long as it utilizes a hotel, special event

facility or 3rd party bartending service (Fraternity Members are prohibited from serving

alcohol to guests and patrons).

a. The Hotel/Facility or Bartending Service Contract shall contain the standard

Omega Psi Phi indemnification and hold harmless provision, related to claims

based on its services.

i. If the hotel/facility or service contract does not include such provision, the

hotel/facility or 3

party bartending service shall sign a separate standard

indemnification and hold harmless agreement.

ii. Either the contract or separate agreement including the provision shall be

submitted with the Special Event Checklist Form.

iii. If the hotel/facility or 3rd party bartending service fails or refuses to sign

such provision, then such hotel/facility or 3rd party bartending service must

provide proof of appropriate general AND alcohol liability coverage.

Documents evidencing such proof shall be submitted with the Special

Event Checklist Form.

b. In any case, the Hotel, Special Event Facility or Bartending Service provider shall

have proof of all state and local licenses, permits and certifications allowing it to

engage in such a business. Documents evidencing such proof shall be submitted

with the Special Event Checklist Form.

3. Chapters and Districts are prohibited from making alcohol available at open air events

open to the general public where entry and exit cannot be controlled. If entry and exit is

controlled, alcohol may only be served utilizing a hotel, special event facility or 3rd party

bartending service (See 2a and 2b above).

4. Fraternity Members are prohibited from serving alcohol to guests and patrons at events

sponsored by the Fraternity, a District or a Chapter, or affiliate organizations or

foundations.

* Required Signatures – Checklist will be returned and not processed if all required signatures are not listed.

Special Event Checklist Page 8