Instructions For Form 941 - Employer'S Quarterly Federal Tax Return - 2005


Department of the Treasury
Instructions for Form 941
Internal Revenue Service
(Rev. January 2005)
Employer’s Quarterly Federal Tax Return
Section references are to the Internal Revenue Code unless otherwise indicated.
the photographs and calling 1-800-THE-LOST
What’s New
(1-800-843-5678) if you recognize a child.
Revised form and instructions. You may notice a number
of changes in Form 941. We revised the form and
General Instructions:
instructions so that they are easier for you to read and fill
out. At the same time, the new design makes the forms
Understanding Form 941
easier and faster for us to process. Now we can optically
scan the forms and will capture data more accurately and
Purpose of Form 941
efficiently than before. Please read both the form and
instructions carefully to become familiar with the many
These instructions give you some background information
about Form 941, Employer’s Quarterly Federal Tax Return.
If you have comments or suggestions for improving the
They tell you who must fill out the form, how to fill it out line
form or instructions, we would be happy to hear from you.
by line, and when and where to file it. If you want more
Write to the address shown in the Privacy Act and
in-depth information about payroll tax topics relating to Form
Paperwork Reduction Act Notice on the back of Form 941-V,
941, see Pub. 15 (Circular E), Employer’s Tax Guide, or visit
Payment Voucher.
the IRS website at
New form for reporting discrepancies between Forms
941 and Forms W-2. We recently developed Schedule D
Federal law requires you, as an employer, to withhold
(Form 941), Report of Discrepancies Caused by
taxes from your employees’ paychecks. Each time you pay
Acquisitions, Statutory Mergers, or Consolidations. You may
wages, you must withhold – or take out of your employees’
use Schedule D (Form 941) to explain certain wage, tax,
paychecks – certain amounts for federal income tax, social
and payment discrepancies between Forms 941 and Forms
security tax, and Medicare tax (payroll taxes). Under the
W-2 that were caused by acquisitions, statutory mergers, or
withholding system, taxes withheld from your employees are
credited to your employees in payment of their tax liabilities.
Social security wage base for 2005. Do not withhold
Federal law also requires employers to pay any liability
social security tax after an employee reaches $90,000 in
for the employer’s portion of social security and Medicare
social security wages. (There is no limit on the amount of
taxes. This portion of social security and Medicare taxes is
wages subject to Medicare tax.)
not withheld from employees.
Use Form 941 to report:
Electronic Filing and Payment
payroll taxes for the quarter;
Now, more than ever before, businesses can enjoy the
current quarter’s adjustments to social security and
benefits of filing and paying their federal taxes electronically.
Medicare taxes for fractions of cents, sick pay, tips, and
Whether you rely on a tax professional or handle your own
group-term life insurance; and
taxes, IRS offers you convenient programs to make it easier.
prior quarters’ adjustments to payroll taxes.
Spend less time and worry on taxes and more time running
Do not use the Form 941 to report backup withholding or
your business. Use e-file and Electronic Federal Tax
income tax withholding on nonpayroll payments such as
Payment System (EFTPS) to your benefit.
pensions, annuities, and gambling winnings. Report these
For e-file, visit for additional information.
types of withholding on Form 945, Annual Return of
For EFTPS, visit or call EFTPS Customer
Withheld Federal Income Tax.
Service at 1-800-555-4477.
Use the electronic options available from IRS and make
Who Must File Form 941?
filing and paying taxes easier.
If you are an employer, you must file a quarterly Form 941 to
Another non-paper option for filing Form 941 is 941TeleFile.
wages you have paid,
Use the 941TeleFile Tax Record and 941TeleFile
tips your employees have received,
Instructions included with your tax package and your
federal income tax you withheld,
Touch-Tone telephone.
both the employer’s and the employee’s share of social
security and Medicare taxes, and
All U.S.-based (domestic) taxpayers may file their “Zero
advance earned income tax credit (EIC) payments.
Wage” Forms 941 by telephone using the 941TeleFile
system. See Publication 3950, 941TeleFile — Your Easiest
After you file your first Form 941, you must file a return
Way To File, for details.
for each quarter even if you have no taxes to report.
However, see Exceptions below.
Photographs of Missing Children
The Internal Revenue Service is a proud partner with the
National Center for Missing and Exploited Children.
Photographs of missing children selected by the Center may
Special rules apply to some employers.
appear in instructions on pages that would otherwise be
Seasonal employers are not required to file a Form 941
blank. You can help bring these children home by looking at
for quarters when they have no tax liability because they
Cat. No. 14625L


00 votes

Related Articles

Related forms

Related Categories

Parent category: Financial
Page of 9