Event Planning Form
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1
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3EVENT PLANNING FORM
Event Name _______________________________________________________
CUSTOMER INFORMATION:
Reserved By _______________________________________________________
Sponsored By: _____________________________________________________
Contact Person(s) ___________________________________________________
Date Submitted ____________________________________________________
Faculty/Staff Advisor ________________________________________________
Email _____________________________________________________________
Building ___________________________________________________________
Telephone (________) _______________________________
P.O. __________
Room(s) _____________
_____________
_____________
___________
ON-CAMPUS OFFICE/ORGANIZATION:
Charge Acct. #
_____________________________________________
EVENT DATES AND TIMES:
(required)
Please use ACTUAL STARTING and ENDING times for event.
(All events are subject to setup and service charges)
(Times listed will be the times published)
List event on Concordia’s online calendar
If using the same set-up/room over multiple days, you may use the same form
A.M.
A.M.
Date(s)____________ Time ___________
P.M. To Time _______
P.M.
For more information regarding event setup, please call the
A.M.
A.M.
Campus Events Manager on Duty at (701) 730-8310.
Date(s)____________ Time ___________
P.M. To Time _______
P.M.
A.M.
A.M.
FOR OFFICE USE ONLY
Date(s)____________ Time ___________
P.M. To Time _______
P.M.
What time do you need access to the space? (ex: decorating):
RESERVATION # ____________________
WORK ORDER NEEDED______
Please submit separate form for rehearsals.
Approved ____________________________________
Date___________
(Subject to approval)
COPIES TO:
A.M.
A.M.
Event Book
Building Supervisor
Boiler Plant
Date_____________ Time ____________
P.M. To Time _______
P.M.
DMS – Sound
DMS – Video
Concessions
Catering
Please attach a rough draft of the itinerary or
Lights
Telecom
Deliveries
Grounds
Electrical
program for your event.
Security
Music
FFCT
Athletics
Parking
Other _______________________________________________________
SERVICES REQUESTED:
See organizational checklist for event planning on second page.
Revisions (Initial/Date) ___________________________________________
ROOM DIAGRAM
(required)
___
N
If submitted without a Room Diagram, Campus Events will provide you with a best fit.
___
___
E
W
___
S
Setup information must be documented on this form at least three weeks before the event is to take place. Be clear and concise with your request. Any changes to the original request
must be communicated to the Campus Events Scheduling Coordinator via email or phone. Please do not resubmit this form. Campus Events is not responsible for the changes unless
we have been notified in advance.
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Parent category: Life