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Instructions for Schedule B

Department of the Treasury

Internal Revenue Service

(Form 941)

(Rev. February 2009)

Report of Tax Liability for Semiweekly Schedule Depositors

What’s New?

Who Must File?

Change in reporting prior period adjustments. Prior

File Schedule B (Form 941) if you are:

period adjustments previously reported on lines

•

a semiweekly schedule depositor or

7d-7g of Form 941 and Form 941-SS are no longer reported

•

a monthly schedule depositor who accumulated a tax

on Schedule B (Form 941). Prior period adjustments are

liability of $100,000 or more on any given day in the

now reported on new Form 941-X, Amended Employer’s

reporting period. See $100,000 Next-Day Deposit Rule in

QUARTERLY Federal Tax Return or Claim for Refund, and

section 11 of Pub. 15 (Circular E) for important details.

are not taken into account when figuring the tax liability for

the current quarter.

Do not complete Schedule B (Form 941) if you have

a tax liability that is less than $2,500 (after you

When you file Schedule B (Form 941) with your Form 941

subtract any advance earned income credit (EIC)

(or Form 941-SS), do not change your tax liability by

CAUTION

payment) during the quarter.

adjustments reported on any Form 941-X.

Amended Schedule B. If you have been assessed a

When Must You File?

failure-to-deposit (FTD) penalty, you may be able to file an

amended Schedule B (Form 941). See Amending a

Schedule B (Form 941) is filed with Form 941, Employer’s

Previously Filed Schedule B (Form 941) on page 2.

QUARTERLY Federal Tax Return, or Form 941-SS,

Employer’s QUARTERLY Federal Tax Return (American

General Instructions

Samoa, Guam, the Commonwealth of the Northern Mariana

Islands, and the U.S. Virgin Islands). File Schedule B

(Form 941) with your Form 941 or Form 941-SS every

Purpose of Schedule B (Form 941)

quarter when Form 941 or Form 941-SS is due.

Do not file Schedule B (Form 941) as an attachment to

These instructions tell you about Schedule B (Form 941),

Form 944, Employer’s ANNUAL Federal Tax Return, or

Report of Tax Liability for Semiweekly Schedule Depositors.

Form 944-SS, Employer’s ANNUAL Federal Tax Return

To determine if you are a semiweekly depositor, visit the

(American Samoa, Guam, the Commonwealth of the

IRS website at and type “semiweekly depositor”

Northern Mariana Islands, and the U.S. Virgin Islands).

in the search box. Also see Pub. 15 (Circular E), Employer’s

Instead, use Form 945-A, Annual Record of Federal Tax

Tax Guide, or Pub. 80 (Circular SS), Federal Tax Guide for

Liability.

Employers in the U.S. Virgin Islands, Guam, American

Samoa, and the Commonwealth of the Northern Mariana

Islands.

Specific Instructions

Federal law requires you, as an employer, to withhold

taxes from your employees’ paychecks. Each time you pay

wages, you must withhold – or take out of your employees’

Completing Schedule B (Form 941)

paychecks – certain amounts for federal income tax, social

security tax, and Medicare tax (payroll taxes). Under the

withholding system, taxes withheld from your employees are

Enter Your Business Information

credited to your employees in payment of their tax liabilities.

Carefully enter your employer identification number (EIN)

Federal law also requires employers to pay any liability

and name at the top of the schedule. Make sure that they

for the employer’s portion of social security and Medicare

exactly match the name of your business and the EIN that

taxes. This portion of social security and Medicare taxes is

the IRS assigned to your business and also agree with the

not withheld from employees.

name and EIN shown on the attached Form 941 or

Form 941-SS.

On Schedule B (Form 941), list your tax liability for each

day. Your liability includes:

•

Calendar Year

the federal income tax you withheld from your employees’

paychecks and

Enter the calendar year that applies to the quarter checked.

•

both employee and employer social security and

Medicare taxes.

Check the Box for the Quarter

Under Report for this Quarter at the top of Schedule B

Note. Subtract any advance earned income credit

(Form 941), check the appropriate box of the quarter for

payments from your tax liability.

which you are filing this schedule. Make sure the quarter

Do not use the Schedule B (Form 941) to show federal

checked on the top of the Schedule B (Form 941) matches

tax deposits. Deposit information is taken from your deposit

the quarter checked on your Form 941 or

coupons (Form 8109, Federal Tax Deposit Coupon) or from

Form 941-SS.

the Electronic Federal Tax Payment System (EFTPS).

Enter Your Tax Liability by Month

The IRS uses Schedule B (Form 941) to determine if

you have deposited your federal employment tax

Schedule B (Form 941) is divided into the 3 months that

liabilities on time. If you do not properly complete

make up a quarter of a year. Each month has 31 numbered

CAUTION

and file your Schedule B (Form 941) with Form 941 or

spaces that correspond to the dates of a typical month.

Form 941-SS, the IRS may propose an “averaged”

Enter your tax liabilities in the spaces that correspond to the

failure-to-deposit penalty. See Deposit Penalties in section

dates you paid wages to your employees, not the date

11 of Pub. 15 (Circular E) for more information.

payroll deposits were made.

Cat. No. 38683X

Instructions For Schedule B (Form 941) - Report Of Tax Liability For Semiweekly Schedule Depositors - 2009

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