Sample Cover Letter To Businesses And Apartment Owners (Page 2 of 8) in pdf

Sample Cover Letter to Businesses and

Updated January 2012

Apartment Owners or Managers Receiving

Commercial Recycling Flyer

Where to Find the Sample Commercial Recycling Flyer Template

The sample commercial recycling flyer templates are available in English and Spanish on

the Institute for Local Government’s website

They are available in PDF and In-Design formats

and can be modified by the local agency to fit local conditions. Instructions on how to

access and modify the flyer templates are available at

Options for Distributing the Flyer and Cover Letter

Finding the best way to reach the right individuals in the business and multi-family

communities may vary depending upon the local agency. Agencies may want to use

multiple approaches to distributing the flyer and educating businesses. Options to

consider include the following.

 Work with your local solid waste and recycling service provider(s) to distribute the

letter and flyer.

 Include the letter and flyer in monthly utility bills or with business license

applications or renewals. Be aware, though, that this approach may not always be the

best way to reach the right business managers who have the authority to establish

recycling programs or sign up for recycling services.

 Work with local apartment associations to identify the best way to distribute the

information to apartment owners and managers directly. Local agencies may want

phase in contacting multi-family communities, starting with those that have on-site

managers (generally any multi-family community with 16 or more units).

 Work with local chambers of commerce or downtown business associations to

distribute the letters and flyers, post information on their websites, or give

presentations at meetings or events.

 Work with ethnic business associations to distribute the letter and flyer.

 Provide cover letters and flyers at local agency facilities.

 Place the cover letter and flyers on the agency’s and hauler’s website that informs

businesses about local and state recycling requirements.

Small or rural agencies may have unique circumstances that limit their options to reach

businesses. In these situations, local officials may wish to consider the following as ways

to educate businesses about recycling requirements, in addition to those suggested above.

Institute for Local Government

Sample Cover Letter To Businesses And Apartment Owners Page 2