Instructions For Forms W-2 And W-3 - Wage And Tax Statement And Transmittal Of Wage And Tax Statements - 2006 Page 19
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employees. Although this tax is included in the box 2 total, it
Make sure that the social security wage amount for each
must be separately shown here.
employee does not exceed the annual social security wage
base limit ($94,200 for 2006).
Box 15 — State/Employer’s state ID number. Enter the
•
Do not report noncash wages that are not subject to
two-letter abbreviation for the name of the state being
social security or Medicare taxes as social security or
reported on Form(s) W-2. Also enter your state-assigned ID
Medicare wages.
number. If the Forms W-2 being submitted with this Form
•
W-3 contain wage and income tax information from more
If you use an EIN on any quarterly Form 941 for the year
than one state, enter an “X” under “State” and do not enter
(or annual Form 943/944/CT-1/Schedule H (Form 1040))
that is different from the EIN reported in box e on Form W-3,
any state ID number.
enter the other EIN in box h on Form W-3.
Boxes 16 – 19. Enter the total of state/local wages and
income tax shown in their corresponding boxes on the
To reduce the discrepancies between amounts
Forms W-2 included with this Form W-3. If the Forms W-2
reported on Forms W-2, W-3, and Form 941/943/944/
show amounts from more than one state or locality, report
CT-1/Schedule H (Form 1040):
them as one sum in the appropriate box on Form W-3.
•
Be sure that the amounts on Form W-3 are the total
Please verify that the amount reported in each box is an
amounts from Forms W-2.
accurate total of the Forms W-2.
•
Reconcile Form W-3 with your four quarterly Forms 941
Reconciling Forms W-2, W-3, 941, 943, 944,
(or annual Form 943/944/CT-1/Schedule H (Form 1040)) by
comparing amounts reported for:
CT-1, and Schedule H (Form 1040)
1. Income tax withholding (box 2).
Reconcile the amounts shown in boxes 2, 3, 5, 7, and 9
2. Social security wages, Medicare wages and tips, and
from all 2006 Forms W-3 with their respective amounts from
social security tips (boxes 3, 5, and 7). Form W-3 should
the 2006 yearly totals from the quarterly Forms 941, or
include Form 941 or Form 943/Form 944/Schedule H (Form
Form 943, Form 944, Form CT-1 (box 2 only), and Schedule
1040) adjustments only for the current year. If the Form 941,
H (Form 1040). When there are discrepancies between
Form 943, or Form 944 adjustments include amounts for a
amounts reported on Forms W-2 and W-3 filed with the SSA
prior year, do not report those prior year adjustments on the
and on Form 941, Form 943, Form 944, Form CT-1, or
current year Forms W-2 and W-3.
Schedule H (Form 1040) filed with the IRS, we must contact
3. Social security and Medicare taxes (boxes 4 and 6).
you to resolve the discrepancies. To help reduce
The amounts shown on the four quarterly Forms 941 (or
discrepancies on Forms W-2:
•
annual Form 943/Form 944/Schedule H (Form 1040)),
Report bonuses as wages and as social security and
including current year adjustments, should be approximately
Medicare wages on Forms W-2 and Form 941/943/944/
twice the amounts shown on Form W-3.
Schedule H (Form 1040).
•
4. Advance EIC payment (box 9).
Report both social security and Medicare wages and
taxes separately on Forms W-2, W-3, and 941/943/944/
Schedule H (Form 1040).
Amounts reported on Forms W-2, W-3, and 941/943/944/
•
Report social security taxes withheld on Form W-2 in
CT-1/Schedule H (Form 1040) may not match for valid
box 4, not in box 3.
reasons. If they do not match, you should determine that the
•
Report Medicare taxes withheld on Form W-2 in box 6,
reasons are valid. Keep your reconciliation in case there
not in box 5.
are inquiries from the IRS or the SSA.
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