Navsup Form 5218 - Official Mail Managers Inspection Checklist (1/99)

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A. DATE
OFFICIAL MAIL MANAGERS INSPECTION CHECKLIST
For use of this form , see OPNAV 5218.7B. The proponent agency is Naval Supply Systems Command.
B. TO (Inspected Activity
C. FROM (Inspecting Activity )
)
INSTRUCTIONS
Mark an "X" in "YES" or "NO" column for each item. If item is not applicable, mark "NA" in "YES" column.
References apply to OPNAV 5218.7B and DOD 4525.8-M
ITEM
ITEM
YES
NO
YES
NO
18. Are all business reply items prepared per
1. Is OPNAVINST 5218.7B available ?
Ch3, Para M1a and b of DOD 4525.8-M?
2. Is a current copy of DOD 4525.8-M
19. Do permit imprint format and contents
available?
comply with Ch3, Para R1 of DOD 4525.8-M?
3. Does the command OMM have a current
20. Are postage stamp inventories maintained
copy of all publications required by Ch1, Para D
IAW Ch5, Para B1 of DOD 4525.8-M
of DOD 4525.8-M?
4. Does each meter location have a current
21. Are postage stamps ordered per Ch5, Para
copy of all publications required by Ch1, Para D
B2 of DOD 4525.8-M?
of DOD 4525.8-M?
5. Is official mail being transported at the lowest
22. Are postage stamps secured per Ch5, Para
cost to the DON per Ch2, Para B1 and 2 of
B3 of DOD 4525.8-M?
DOD 4525.8-M?
6. Is unauthorized use of official mail reported
23. Are valid USPS postage meter licenses on
per Ch2, Para B8 and Ch3 Para Q of DOD
hand as required by Ch5, Para C1 OF DOD
4525.8-M?
4525.8-M?
7. Are all OMMs appointed in writing in
24. Have expired USPS postage meter licenses
accordance with Ch2, Para C1a of DOD
been canceled per Ch5, Para C1 of DOD
4525.8-M?
4525.8-M?
25. Are metering locations posting daily meter
8. Are OMM appointments on file as required
readings to PS Form 3602-A per Ch5, Para C.3
by Ch2, Para C1a of DOD 4525.8-M?
of DOD 4525.8-M?
9. Are OMMs carrying out their training and
26. Are USPS Forms 3603 (Receipt for
supervisory requirements as required by Ch2,
Postage Meter Settings) on file per Ch5, Para C.3
Para C2 and 3 of DOD 4525.8-M?
of DOD 4525.8-M?
10. Is Official mail monitored in compliance with
27. Are refunds for spoiled postage submitted
Ch2, Para C3b of DOD 4525.8-M?
per Ch5, Para C6 of DOD 4525.8-M?
11. Are OMMCCP inspections conducted as
28. Is the record of postage use being analyzed
required by Ch2, Para C4 of DOD 4525.8-M?
per Ch5, Para C6 of DOD 4525.8-M?
12. Is maximum use being made of
29. Are postage meters secured per Ch5, Para
consolidated mailings per Para 9b of
C9 of DOD 4525.8-M?
OPNAVINST 5218.7B, and Ch3 Para C of DOD
4525.8-M?
30. Are postage meter keys secured per Ch5,
13. Are consolidated mailings prepared per
Para C9 of DOD 4525.8-M?
Ch3, Para C of DOD 4525.8-M?
14. Are consolidated mailings dispatched daily,
31. Is the postage metering equipment
per Para 15d2 of OPNAVINST 5218.7B?
accounted for per Ch5, Para C10 of DOD
4525.8-M?
32. Do postage meter supplies meet
15. Is mail being marked with the correct class
requirements of Ch5, Para C11 of DOD
of mail per Ch3, Para G of DOD 4525.8-M?
4525.8-M?
33. Is a record of daily usage of stamp stock
16. Are special mail services being selected per
recorded on PS Form 3295 or other form as
Para 10 of OPNAVINST 5218.7B and Ch3, Para
required by Para 13b of OPNAVINST 5218.7B?
1 of DOD 4525.8-M?
34. Is stamp stock being audited monthly by the
17. Are all business reply items addressed to a
command OMM in accordance with Para 13e of
DOD activity per Ch3, Para M1a and 2b. of
OPNAVINST 5218.7B?
DOD 4525.8-M?
NAVSUP FORM 5218 (1-99)
S/N 0108-LF-982-6600

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