Form Va-5 - Employer'S Return Of Virginia Income Tax Withheld printable pdf download

Employer’s Return of Virginia Income Tax Withheld Instructions

General: An employer who pays wages to one or more employees is required

Change of Ownership: If there has been a change of ownership,

to deduct and withhold state income tax from those wages. Virginia law

do not use the return with the name and account number of

substantially conforms to the federal deﬁ nition of “wages.” Therefore, Virginia

the former owner. Send the return with notice of change to the

withholding is generally required on any payment for which federal withholding

Virginia Department of Taxation, P.O. Box 1114, Richmond,

is required, except amounts paid pursuant to individual retirement accounts

Virginia 23218-1114. You can register a new dealer and/or

and simpliﬁ ed employee pension plans as deﬁ ned in Sections 7701(a) (37)

locations, by either completing a Form R-1, Business Registration

and 408(c) of the Internal Revenue Code.

Application, or electronically using iReg on the Department’s

Web-site: The Form R-1 can be obtained

Filing and Payment Procedure: An employer’s ﬁ ling status is determined

from the Department’s web site or by calling the Department’s

by the average amount of income tax withheld each month. When registering

Forms Request Unit at (804) 440-2541.

a business, an employer is asked to estimate this ﬁ gure so the Department

can assign a ﬁ ling status. Based on that information, the Department assigns

Change of Address/Out-of-Business: If you change your

a quarterly, monthly, semi-weekly, or seasonal ﬁ ling status. In addition, all

business mailing address or discontinue your business, either send

employers must ﬁ le an annual summary. Employers are not responsible for

a completed Form R-3, Registration Change Request or a letter to

monitoring their monthly tax liabilities to see if a status change is needed.

the Virginia Department of Taxation, P.O. Box 1114, Richmond,

The Department reviews each account annually and makes any necessary

Virginia 23218-1114. The Form R-3 is included in your coupon

changes. Notices of change in filing status are usually mailed during

booklet. A Form R-3 can also be obtained from the Department’s

December of each year and become effective on January 1.

Web-site: , or by calling the Department’s

Forms Request Unit at (804) 440-2541.

Payments may be made by check or by Electronic Funds Transfer (EFT).

Payments returned by the bank will be subject to a returned payment fee in

Questions: If you have any questions about this return, please

addition to any other penalties that may be incurred.

call (804) 367-8037 or write the Virginia Department of Taxation,

P.O. Box 1115, Richmond, Virginia 23218-1115.

Paying by EFT eliminates your requirement to submit Form VA-5, however

Preparation of Return

payments must be made by the same dates that the Form VA-5 would

have been due. When no payment is due because the tax liability is zero,

Line 1: Enter amount of income tax withholding liability for the

you must report a ZERO liability to the Department. This can be done by

period for which the return is being ﬁ led.

reporting a zero payment on your EFT transaction. For additional information

Line 2: Enter overpayment or underpayment from a prior period

regarding EFT, please refer to the Department’s Electronic Funds Transfer

and attach a detailed explanation to the return. Please

(EFT) Guide. A Guide may be obtained from the Department’s Web-site:

indicate an underpayment as a negative figure with

, or Forms Request Unit at (804) 440-2541.

brackets around the amount.

•

Quarterly Filing: If an employer’s average monthly withholding tax

Line 3: Subtract overpayment (Line 2) from Line 1 or add

liability is less than $100, the account will be assigned a quarterly ﬁ ling

underpayment (Line 2) to Line 1 and enter the amount.

status. Form VA-5, with full payment for the tax, or your EFT payment

(Line 15 Line 2 = Line 3).

is due on the last day of the month following the close of the quarter.

A return or EFT zero transaction payment must be ﬁ led for each

Line 4: Enter penalty, if applicable. If you ﬁ le the return and/or

quarter even if there is no tax due.

pay the tax after the due date, a penalty is assessed. The

penalty is 6% of the tax due for each month or fraction of

•

Monthly Filing: If the average monthly withholding tax liability is at least

a month, not to exceed 30%. In no case will the penalty

$100, but less than $1,000, a monthly ﬁ ling status will be assigned. For

be less than $10, even if no tax is due.

months that close a calendar quarter, ﬁ le Form VA-5, with full payment,

or make your EFT payment by the last day of the following month. For

Line 5: Enter interest, if applicable. Interest on any tax due will be

months that do not close a calendar quarter, ﬁ le Form VA-5 or make

added at the daily interest rate established in accordance

your EFT payment by the 20th day of the following month. A return

with Section 58.1-15 of the Code of Virginia from the date

or EFT zero transaction payment must be ﬁ led for each month,

the unpaid tax (or unpaid balance) became due until it

even if there is no tax due.

is paid. The interest rate is 2% over the underpayment

rate established by Section 6621 of the Internal Revenue

•

Seasonal Filing: Seasonal ﬁ lers, those employers who have employees

Code.

only during certain months of the year, are required to ﬁ le returns for

the months designated at the time they register for an account, even

Line 6: Enter the total of Lines 3, 4 and 5.

if there is no tax due. Seasonal returns are ﬁ led on Form VA-5 and

Declaration and Signature: Be sure to sign, date and enter your

are due at the normal monthly ﬁ ling dates.

phone number in the space indicated.

Mail returns and payments to the Virginia Department of Taxation, P.O.

Box 27264, Richmond, Virginia 23261-7264.

Detach at dotted line below. DO NOT SEND ENTIRE PAGE.

Form VA-5

Employer’s Return of Virginia

Income Tax Withheld

1. VA Income Tax

(Doc ID 355)

Withheld

For assistance, call (804)367-8037.

Period

Due Date

2. Previous Period(s)

Adjustments

(See Instructions)

0000000000000000 3558888 000000

Account Number

FEIN

3. Adjustment Total

Name

4. Penalty

(See Instructions)

Address

City

State

Zip

5. Interest

(See Instructions)

I declare that this return (including accompanying schedules and statements) has been examined

by me and to the best of my knowledge and belief is true, correct and complete.

6. Total Amount Due

Signature

Date

Phone Number

Va. Dept. of Taxation VA-5 AR W REV 5/06

Form Va-5 - Employer'S Return Of Virginia Income Tax Withheld

Related Articles

Related forms

Related Categories