Looking for a New York State Tax Forms And Templates? Download it for free!

New York State Department of Taxation and Finance

TR-370-N

Program Overview

(2/11)

Electronic Filing and Payment Program

for Withholding Tax (PrompTax)

1. Description of the program

You may select from the following payment options to meet your

This overview explains the participation and filing

PrompTax obligations:

requirements of the Electronic Filing and Payment

Program for Withholding Tax (PrompTax), and

ACH debit – This is the option most commonly selected by

describes payment options. Chapter 61 of the Laws of

taxpayers, as it allows the greatest advantages and flexibility.

1989 mandates the implementation of an Electronic

With this option, you register your bank account information with

Funds Transfer (EFT) Program for the collection of

us. Then, based upon your business payroll dates, you report

withholding taxes held in trust for New York State and

your tax liability and payment information using our Web file

local governments by New York State withholding

program, or by phone. Web filing has benefits not offered with

taxpayers.

other payment options. For example:

• You can view your payment history and schedule (warehouse)

2. Required participation

transactions at your convenience.

Withholding tax filers whose aggregate tax withheld through

• The Tax Department completes the ACH debit transactions if

Form NYS-45, Quarterly Combined Withholding, Wage Reporting,

your payments are on time.

and Unemployment Insurance Return, filed for the previous tax

year is $100,000 or more must enroll in the program

• Your account information is confidential and protected by

New York State laws and federal laws.

3. PrompTax benefits

ACH credit – You initiate an ACH credit to New York State’s

Taxpayers participating in PrompTax will benefit from the

withholding tax bank account and a debit to your own bank

following:

account, for the amount of the withholding tax payment. You

• The enhanced ability to view and update your account

must include the required filing and payment information using

information online

the National Automated Clearing House (NACHA) Cash

Concentration and Disbursement Plus One addenda record

• The ability to schedule (warehouse) Automated Clearing

(CCD+).

House (ACH) debit payments up to six months in advance

• Access to the Tax Department’s Electronic Funds Transfer

Fedwire – You initiate a Federal Reserve Banking System credit

to the Tax Department’s withholding tax bank account through

(EFT) Helpline at 1 800 251-2000, available 24 hours a day,

your own bank and a debit to your bank account for the amount

seven days a week

of the withholding tax payment. You must include the required

4. Enrollment

filing information for the payroll(s) you are reporting by using the

Third Party Information Area-Originator to Beneficiary

You must enroll online (see Need help?; search PrompTax), or

Information (OBI) field.

file Form TR-370, PrompTax Withholding Tax Enrollment

Application, within 20 days of the postmark date of the Form

Certified check – If you elect this option you will continue to file

TR-370.1, Notification of Required Participation. If you use a

paper Form NYS-1, Return of Tax Withheld, and to make

payroll service and wish to allow the Tax Department to discuss

payments by certified check. No electronic filing is required if you

your confidential tax account information with them, complete

select this option. To be considered on time, the payment must

Section 4 of the enrollment application, or the authorization for

be postmarked by the U.S. Postal Service at least two business

release of confidential information section on the Web

days prior to the applicable tax due date. You are responsible for

application.

ensuring that the payment is postmarked on time.

Once enrolled, you will receive a notification containing the

6. PrompTax filing and payment due dates

following:

Regular participants – The tax due date is three business days

• Confirmation of enrollment, including details of your payment

following the payroll date you are reporting. In order to be on

option and start date

time, you must initiate your transaction by:

• Six-digit access code

• ACH debit – No later than two business days following the

payroll date you are reporting (by 5:59 P.M., Eastern Time)

• Eight-character password (mailed under separate cover)

• ACH credit – No later than two business days following the

Please verify that the information on the enrollment notification

payroll date you are reporting

mailed to you is correct. If you selected ACH debit as your

payment option, verify the account and routing transit number.

• Fedwire – No later than three business days after the payroll

Contact the Tax Department’s EFT Helpline at 1 800 251-2000 if

date you are reporting

you have any questions or need to notify us of a problem with

• Certified check – Postmarked no later than one business day

your information.

following the payroll date you are reporting (or two business

5. Payment options

days prior to the applicable due date)

Higher education and health care providers (go to our

You are responsible for initiating the process for any payment

option you choose. Detailed instructions for completing any of the

Web site for more information; see Need help?; search

PrompTax) – The tax due date is eight business days following

payment options are on our Web site (see Need help?; search

the payroll date you are reporting. Check with your bank for the

PrompTax). Check with your bank for the reporting deadline that

reporting deadline that would ensure that the Tax Department

would ensure that the Tax Department receives payment on or

receives the payment on

before the tax due date for the type of payment you choose.

1WAP -

0460247

0000001

- 02

Form Tr-370-N - Program Overview Electronic Filing And Payment Program For Withholding Tax (Promptax) - New York State Department Of Taxation And Finance

Related Articles

Related forms

Related Categories