Form 96-T Instructions
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1RO01532
10-20-95
FORM 96-T INSTRUCTIONS
Form 96-T must be enclosed with your magnetic media. Each identified area must be completed. (Do not com-
plete tape information boxes 12-16 if you are filing a diskette. Do not complete diskette information if you are
filing magnetic tape.)
1. Type of Media
9. Computer Manufacturer
Check the box indicating the type of filing. If you
Enter the company name of the manufacturer of the
issued W-2s to employees showing wages and tax
computer hardware used to produce this tape or dis-
withheld, check the W-2 box. If you are reporting
kette. Example: Hewlett-Packard, IBM or Apple.
payments other than wages, check the 1099 box. For
further 1099 information refer to IRS Publication 1220
10. Model
and instructions printed on Idaho Form 96.
Enter the model name or number of the computer
hardware used to produce this tape or diskette. Ex-
2. Payer
ample: AS400, 980/100 or Macintosh.
The payer may be the employer(s) who pays wages
(W-2s) or the person or firm making the payment which
11. Operating System and Version
is being reported (1099s). A street address is prefer-
Enter the name of the operating system plus the ver-
able to minimize mailing costs; however, a box number
sion used to create the tape or diskette. Example:
is acceptable.
MPEXL 2.2 or MSDOS 3.2.
3. Federal Employer Identification Number
12. Record Size
For each payer, enter the federal employer identification
Check the correct box. W-2s must be either 275 or
number (EIN) assigned by the Internal Revenue Service.
276. The 1099s can only be 420. Be sure to double
This is the first nine numbers printed at the bottom of
check this number to ensure the correct processing of
your Idaho Withholding return (Form 950, 952, 954
your data.
and 956).
13. Block Size
4. Idaho Withholding Account Number
Compute this number by multiplying the record size by
Enter the account number assigned by Idaho to the
the number of records per block. This number should
corresponding EIN. The account number is printed in
never be less than 275 or greater than 16,000.
the upper left portion of your Idaho withholding return.
Do not use the hyphen or W. Anyone withholding
14. Density
Idaho tax is required to obtain an Idaho account num-
Check the box that indicates the density of your tape.
ber.
Densities not listed are unacceptable.
5. Transmitter
15. Type of Internal Label
Fill in this box only if someone other than the payer
Check the box that indicates the type of label (if any)
prepared and mailed the magnetic media.
that is on your tape. Failure to correctly identify this
will delay processing of your data.
6. Contact Person
The contact person should be someone who has
16. Recording Code
technical knowledge of the data being submitted.
Check the box that indicates the recording code used to
create your tape. Be sure to check this carefully. If the
7. Number of Reels or Diskettes
wrong box is checked, your data WILL result in errors.
Enter the number of tape reels or diskettes that are
BE CAREFUL.
submitted with this transmittal. Be sure to include the
sequence of the reels or diskettes on the external label.
17. Directory Name/File Name
If each reel or diskette is a complete set (i.e. record
Enter the name of the file on the diskette which con-
types "A" through "F"), sequence them all 1 of 1. If
tains your data. The preferred names are W2REPORT
more than one reel or diskette is required to process the
for W-2s and 1099REPT for 1099s.
set, sequence them 1 of 3, 2 of 3, and 3 of 3, etc.
18. Software Version
8. Return of Invalid Tapes or Diskettes
Check the box to indicate which software you used to
All invalid media will be returned to the selected name
produce the diskette(s). Also enter the version number
and address on this form. Valid media is not returned.
you used, such as 3.2. Failure to use one of these
software packages or a lower version number will result
in the rejection of your diskettes.
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