Form T-204r-Annual - Sales And Use Tax Return - Annual Reconciliation

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS

DEPARTMENT OF REVENUE

DIVISION OF TAXATION

INSTRUCTIONS FOR PREPARING

SALES & USE TAX ANNUAL RECONCILIATION

IMPORTANT: To prepare the Annual Reconciliation, start with Schedule

LINE 5: NET SALES FOR THE YEAR. Subtract line 4o from line 3 and

A, line 1 on page 2 then complete the return on the reverse side.

enter the amount on this line and on line A on page 1 of the

Annual Reconciliation.

For 2012, separately state all sales/legal deduction items in two columns.

FRONT OF RETURN

The first column labeled “JAN - SEPT” is for sales/legal deductions from

January 1, 2012 through September 30, 2012.

LINE A: Enter the amount from line 5 of the back of the Annual

Reconciliation.

The second column labeled “OCT - DEC” is for sales/legal deductions

from October 1, 2012 through December 31, 2012.

LINE B1: NET SALES AND USE TAX DUE FOR THE YEAR. Multiply

line A times 7% (0.07) and enter the amount on this line.

Enter the total of both of these columns in the last column labeled

“TOTALS”.

LINE B2: MOTOR VEHICLE DEALERS ONLY. Enter the amount of sales

tax collected from non-residents during the period January

SCHEDULE A - SALES

through December.

LINE 1: SALES BY CATEGORY - Include sales for the year based on

LINE B3: TOTAL TAX. Add lines B1 and B2 and enter the amount here.

specific categories in lines a-e, including sales exempt from tax.

Enter all other sales on line 1f, Other Sales.

LINE C1: TAX PAID FOR THE YEAR. Enter the amount of sales and use

tax paid for the period January through December.

LINE 1a: Enter all sales related to pet services.

LINE C2: PREPAID SALES TAX ON CIGARETTES. Enter the amount of

LINE 1b: Enter all sales related to transportation services (taxi, limo, bus

prepaid sales tax on cigarettes purchased during the period

and ground).

January through December.

LINE 1c: Enter all sales related to clothing.

LINE C3: CREDIT FROM 2011 ANNUAL RECONCILIATION RETURN.

Enter the amount of credit balance (if any) per line D of your

2011 Annual Reconciliation Return - 2011 Form T-204R.

LINE 1d: Enter all sales related to prewritten computer software delivered

electronically or by “load and leave”.

LINE C4: SALES TAX DUE AND PAID TO ANOTHER STATE. Enter the

amount of sales tax paid to another state on items included in

LINE 1e: Enter all sales related to over-the-counter (OTC) drugs and

Schedule A, line 2.

medicines.

LINE C5: TOTAL TAX PAID. Add lines C1 through C4 and enter the

LINE 1f: Enter all other sales.

amount here.

LINE 1g: Gross sales. Add lines 1a through 1f and enter total on this line.

LINE D: Line C5 should equal line B3. If line B3 is greater than line C5,

there is a balance due. Remit payment to the Division of

LINE 2: USE TAX. Enter cost of tangible personal property purchased

Taxation along with the Annual Reconciliation form.

outside of Rhode Island tax free for use, storage or consump-

tion by you in this state during the year or cost of personal prop-

LINE E: If line B3 is less than line C5, this is the amount you overpaid.

erty purchased for resale and subsequently used or consumed

Overpayments shall be applied to subsequent filing periods. If

by you during the year rather than being sold. Also, include on

you wish to receive a refund instead, file a “Claim for Refund”

this line the amount of any other transactions during the year

form with the reconciliation.

subject to the sales and use tax (e.g. electricity, gas, etc, used

for heating or lighting and purchased without payment of the

NOTE: If you file your Sales and Use Tax Return - Annual

tax.).

Reconciliation via EFT, you will need to submit a separate

paper “Claim for Refund” form.

LINE 3: TOTAL SALES FOR THE YEAR. Add lines 1g and 2 and enter

total on this line.

CERTIFICATION SECTION: Located on the bottom of page 1, this sec-

tion must be completed and signed by an authorized owner,

SCHEDULE B - DEDUCTIONS

partner or officer.

LINE 4: LEGAL DEDUCTIONS - Include all sales that are exempt from

All forms can be found on the Division of Taxation’s website:

sales tax.

LINES 4a - 4n - Enter the amount of deductions on the appropriate lines.

Mail your completed Annual Reconciliation form to:

If you have a legal deduction that does not have its own line,

RI Division of Taxation

enter the amount on line 4n and provide a description of the

One Capitol Hill

deduction.

Providence, RI 02940

Attn: Tax Processing

LINE 4o: TOTAL DEDUCTIONS FOR THE YEAR. Add lines 4a through

4n and enter the amount on this line.

or fax to the Tax Processing Section at (401) 574-8913.

Attention ACH debit filers, you can file this form online!

Visit: https://

Form T-204r-Annual - Sales And Use Tax Return - Annual Reconciliation - 2012 Page 3

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