Instructions For Quarterly/w2 Electronic Transmittal Form - West Shore Tax Bureau

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West Shore Tax Bureau
3607 Rosemont Avenue
PO Box 656
Camp Hill PA 17001
Phone 717.975.8965 Fax 717.975.8955
Website:
Email:
Quarterly/W2 Electronic Transmittal
Employers filing 250 or more Quarterly/W2 forms with this Bureau are required to submit
quarterly/W2 information to this bureau on acceptable magnetic media.
We will work with you to establish correct, orderly reporting as this is a joint effort with you.
The acceptable magnetic media and record formats are described in detail on the following
pages.
Technical questions concerning magnetic media reporting should be directed to Kristie or Jenn
at 717.975.8965, Monday through Friday from 8:00am to 4:30pm.
The option for employers to file their quarterly/W2 records online is now available. Please visit
our website at
for information on how to register for online filing.
Changes Beginning with Tax Year 2005
9 track and/or cartridge tapes are no longer acceptable. Please use diskettes, CD-ROM, DVD or
other acceptable media as listed in the technical requirements.
General
Do not duplicate on paper forms any information filed electronically.
W2 forms on magnetic media, optical media, or filed online must be submitted on or before
th
February 28
of the year following the tax year being reported. When submitting computer
media remember to include the following information:
 The name and telephone number of a contact person should questions arise.
 A return address for the magnetic media submitted.
 An annual reconciliation Form 322 for each employer account represented on
the magnetic media.
If you are submitting magnetic media to the bureau for the first time, please provide us with
test media (labeled as such) for verification at least one month prior to sending live data.
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