Fillable Slas2015 Group Hotel Reservation Authorization Form (Page 2 of 2) in pdf

AGREEMENT: I agree to the following terms of this agreement:

1. The initial hotel block requested for SLAS2015 cannot be more than 10% above final pick up

from SLAS2014, without group justification on why a larger block is being requested, such as

larger booth contracted, additional poster presentations confirmed, additional speakers

confirmed, more attendees registered, etc… This is subject to approval by SLAS at the time the

authorization form is received.

2. The block of above has been requested but not confirmed. Upon completion of this form, SLAS

will forward it onto the hotel as appropriate. You will then be contacted by the hotel directly

confirming your reservation.

3. Rooms will be assigned on a first‐come, first‐served basis.

4. This signed form, when received by SLAS and confirmed by the hotel, will constitute your official

room block.

5. The total room nights contained in a group block reservation may be reduced by the group by up

to 15% if received in writing to the hotel directly on or before November 17, 2014

This date is known as the Final Adjustment Date.

b. Should a group room block reservation be placed after November 17, 2014, no

reduction will be allowed and the block as reserved at the time of initial booking will be

considered the final contracted block.

6. Should the room nights utilized — on a cumulative basis — after the Final Adjustment Date fall

below 85% of the initial reservation (block), the group agrees to be financially responsible for the

unused room nights in the group reservation block up to 85% of the final contracted block.

Financial responsibility will be determined by SLAS, not the hotel. The Group will be invoiced by

SLAS directly.

7. Should the Group cancel the group room block at any point after the Final Adjustment Date, SLAS

reserves the right to hold Group responsible for the total number of room nights reserved

multiplied by the hotel room rates.

Cancellation is defined as the total non‐use of the group room block.

b. Invoices will be sent immediately following the conference.

Payment will be due no later than thirty (30) days after date of invoice.

8. Early arrival/late departure dates may not be readily available, but SLAS will work with hotel to

accommodate requests.

9. Hotel will confirm reservation requests within 72 hours of approval by SLAS

10. Reservations will not be accepted without a form of payment for guarantee of one night room

and tax per room reserved. A deposit may be charged by the hotel directly prior to confirmation.

11. Hotel must receive names for the reservations by November 17, 2014. Any rooms held without

a name after this date will be released for general sale.

Signature: Acting as Agent for Group

Date

GUARANTEE:

Please hold rooms for my company/group as indicated above. A credit card with a valid expiration date

beyond February 2015 is required to guarantee this request.

□

AMEX

MasterCard

Visa

Card Number: ________________________________________________________ Exp. Date: ________

Signature: _____________________________________________________________________________

Please print name as it appears on card: _____________________________________________________

This form is a fillable PDF. Please complete the fields above and use the ‘Print’ or ‘Save As’

commands to complete.

Print the form locally and fax to Amy McGorry at +

1‐866‐208‐0291.

Please do not email this form.

Slas2015 Group Hotel Reservation Authorization Form Page 2

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