QUICK REFERENCE GUIDE
INTER-AGENCY PAYMENT VOUCHERS
October 31, 2011
This Quick Reference Guide will assist you in determining why your inter-agency
payment may be delayed. If the payment isn’t working, ask yourself the following
questions:
1. Has a bill for the transaction been created in SWIFT Accounts Receivable by the selling agency?
•
PV2s are no longer an option; there must be a receivable to match the voucher in order for the
payment to be made.
•
Two queries available to view inter-agency bills:
M_CM_GBL_INTERAGENCYPMTS_BFY
M_CM_GBL_INTERAGENCYPMTS_FY
2. Do the vendor ID on the voucher and the customer ID on the bill match?
•
Did the billing agency bill the correct customer?
•
Did the paying agency pay the correct vendor?
3. Do the invoice numbers on the voucher and bill match?
•
The Invoice Number field is case sensitive on the Voucher Entry Invoice Information tab.
•
Do not enter additional information in Invoice Number field. The Invoice Numbers on the bill and
voucher must match exactly. No notes or dates; consider putting these in the Message field on
the Payments tab instead.
•
Do enter preceding zeros.
•
Be careful of I’s vs. 1’s. (Generally only an issue on interfaced bills)
4.
Do the amounts on the voucher and bill match?
•
Must enter one voucher per accounts receivable invoice (bill) for an equal amount.
•
Workflow will allow multiple approvers for one voucher. Work with the billing agency if you wish to be
billed differently.
•
If you do not agree with the amount of the bill, then either request a bill for the new amount or request
a credit memo. Do not enter
a voucher for a partial payment amount as this will not match up so
SWIFT will not pay it.
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