Form Hud-9838 - Management Review Report For Unsubsidized Multifamily Housing Programs
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8Management Review Report for
U.S. Department of Housing
OMB Approval No. 2502-0259 (exp. 5/31/03)
and Urban Development
Unsubsidized Multifamily
Office of Housing
Housing Programs
Federal Housing Commissioner
Public reporting burden for this collection of information is estimated to average 8 hours per response, including the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Paperwork Reduction Project
(2502-0259), Office of Information Technology, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600. This agency may not collect this
information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
Do not send this form to the above address.
Use this form to summarize findings made on the Management Review Worksheet
Project Name
City
State
Date of
MM
DD
YY
Inspection
Name of Owner
FHA Project Number
Section of the Act Date of
MM
DD
YY
Report
-
Name of Management Agent
Name of Resident Manager
Number of Units in Project
Management Term
Date Hired
Number of Units Inspected
Thru
Type of Review (Check applicable box)
Report Based on:
On-going Review
On-Site Interview with ___________________________________________________
Pre-endorsement Review
Visited Agent's Office with ________________________________________________
Instructions:
1. For each item reviewed, check block A, C or P. (A = Acceptable
C = Condition needs correction
P = Procedure or Policy change needed.)
2. On page 2 of this Form, fully describe the corrective action needed for each C or P item checked.
3. Indicate in the Target Completion Date Column on page 2 the date by which the corrective action should be implemented.
A. Maintenance and Security
A
C
P
C. Leasing and Occupancy
A
C
P
1. General Physical Appearance
21. Tenant Selection and Orientation
2. Work Scheduling
22. Vacancy and Turnover
3. Preventive Maintenance
23. Leases and Deposits
4. Unit Inspections
24. Rent Schedule Compliance
5. Vacant Unit Preparation
25. Eviction Procedures
6. Equipment and Inventory Controls
26. Tenant Files and records
7. Procurement and Supply Practices
27. Leasing and Occupancy Rating:
8. Security Program
Superior
Above Average
Satisfactory
9. Energy Conservation
Below Average
Unsatisfactory
10. Maintenance and Security Rating:
D. Tenant/Management Relations
A
C
P
Superior
Above Average
Satisfactory
28. Tenant Participation
Below Average
Unsatisfactory
29. Use of Community Space
B. Financial Management
A
C
P
30. Tenant Satisfaction
11. Accounting and Bookkeeping
31. Tenant/Management Relations Rating:
12. Budget Management
Superior
Above Average
Satisfactory
13. Cash Controls
Below Average
Unsatisfactory
E. General Management Practices
A
C
P
14. Cost Controls
15. Submission of Reports
32. Organization and Supervision
16. Financial Compliance
33. Staffing and Personnel Practices
17. Rent Collection
34. Operating Procedures and Manuals
18. Accounts Receivable/Payable
35. Training
19. Reserves and Escrows
36. On-Site Office Administration
20. Financial Management Rating:
37. Insurance and Bonding
Superior
Above Average
Satisfactory
38. General Management Practices Rating:
Below Average
Unsatisfactory
Superior
Above Average
Satisfactory
Below Average
Unsatisfactory
39. Over-all Rating of Management's Performance
Superior
Above Average
Satisfactory
Below Average
Unsatisfactory
form HUD-9838 (06/94)
ref Handbook 4566.2
Page 1 of 8
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