Buford Community Center Banquet Space Rental Agreement Form printable pdf download

Banquet Space Rental Agreement

Facility Usage –Banquet facilities may not be reserved more than one (1) year in advance nor shall the facilities be reserved

for long-term, reoccurring functions and events. No facilities may be used for fundraising purposes without prior approval

from the City of Buford. Ticketed entry, cover charges, entry fees, and similar outlays shall be prohibited while renting the

banquet facilities. Commercial solicitation and transactions are prohibited. Request for periodic, regularly recurring use of

facilities must be approved by the City of Buford. When facilities are not in use for scheduled activities, and are available to

the public for rent, then use of facilities is available on a first come, first serve basis. The City may waive the respective

rental fee for any service organization that is housed within the City of Buford that was in existence prior to 1995 and at

one point utilized the former Buford Civic Center as a meeting location. (e.g. Lions Club, Lanier Women’s Club, Rotary,

Kiwanis)

Hours – Facilities may be rented Monday through Thursday 8:00 a.m. to 10:00 p.m., Friday & Saturday 8:00 a.m. to

Midnight, and Sunday 12:00 p.m. to midnight. No facility may be used past 12:00AM. without prior approval from the City

of Buford. Please allow ample time for setup before the event and clean up after the event. In no case shall an event

serving alcohol extend past 1:55 a.m. Half day rentals are four hours maximum and full day rentals are twelve hours. Setup

and breakdown must take place within the specified rental time. Rentals do not include setup time or rehearsal time the

day prior to the event. Prior day rentals are subject to the fee schedule in the Rental Agreement, subject to availability. All

vendor drop-offs, setup, breakdown, and cleanup must take place within the specified rental time.

Booking – Rental of facilities is arranged through the City of Buford. Facilities and dates are considered a firm or

contractual commitment ONLY upon execution of a Facility Rental Agreement by the Event Sponsor and the City of Buford

specifying all details of the commitment. A rental deposit of 50% is required upon execution of the Facility Rental

Agreement. The remaining balance is due thirty (30) days prior to the event.

Rental Fees – The rental deposit is due at time of application. The balance of the rental fee and the refundable security

deposit are due thirty (30) days prior to the event. Applicant and guests may be subject to eviction, loss of security deposit

and additional rental fees up to twice the rental rate if event exceeds the Rental End Time. Applicant may also lose facility

use privileges.

Setup- Room rental fees include general setup of Buford Community Center tables and chairs as designed with the BCC

staff. Setup of décor and any materials/items provided by a third party vendor is the responsibility of the supplier and/or

renter.

Buford Community Center Banquet Space Rental Agreement Form