Penn State Fitness Room Rental Agreement Form
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2Penn State Fitness - Room Rental Agreement
A copy of this completed form must be filed in the Penn State Fitness office prior to a room
rental.
Room(s) Requested: _________________________________________________________________________________
Date and Time of Request: __________________________________________________________________________
Responsible Party: __________________________________________________________________________________
Group Name: _________________________________________________________________________________________
Detailed Description of Activity Taking Place: ____________________________________________________
________________________________________________________________________________________________________
List all props and other items the group will be bringing in to the room: ______________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Fee (if any) for use of the room: ___________________________________________________________________
• Requests are made in “total time”. This should include set up and complete clean up
time. The group must be out of the room and the room should be returned to its
original condition by the end of the reservation time.
• Requesting group may not enter the room until their scheduled time.
• Hallways and adjacent areas are not included in the reservation. Keep hallways clear
and passable.
• PSU Fitness may have a need to enter the room during the requested time to access
closets or cleaning supplies.
• The University employee or student requesting the room must be on the premises at
all times during the scheduled time.
• The requesting group and responsible party assume liability responsibility as per their
organization’s risk management policies.
• The requesting group and responsible party assume financial responsibility for the
room and its contents during the requested time. Any damages to the room or its
contents will be paid for at replacement cost by the requesting group and/or
responsible party.
• Reserving group’s activity may not be one that is competing with any current Penn
State Fitness offering.
• Groups using the room may not charge a fee for their offerings with the intention of
making a profit unless previously approved by the controller’s office.
• A cleaning fee may be charged for each use of the room based on current fees. If Penn
State Fitness staff determines that the room was not left in the condition it was before
the requested time, the requesting group will be charged a cleaning fee.
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