Indianapolis Marion County Public Library Space Rental Agreement Form printable pdf download

SPACE RENTAL AGREEMENT

Please type or print. Complete all sections. Applications received without an authorized signature and/or correct

payment will not be processed.

All deposits must be paid in full before space is confirmed.

COMPANY/RENTER INFORMATION

Company/Renter Name_______________________________________________________________________________________

Address______________________________________________________________________________________________________

State/Province_________________________ Zip/Postal Code ________________________Country ______________________

Telephone (_____) _______________________________ Fax (_____) __________________________________________________

Website Address ________________________________ Email Address _______________________________________________

CONTACT & MAILING INFORMATION

Primary Contact Person’s Name ________________________________________ Title __________________________________

Email _____________________________________ Direct Phone (_____)_______________________________________________

(If different than above) Address __________________________ City ______________________ State ______ ZIP _________

This SPACE RENTAL AGREEMENT (“Agreement”) is entered into by and between the Indianapolis-Marion County

Public Library (“Library”) and __________________ _____________________________________________ (“Renter”) this

_______ Day of _________________, 20 __________.

In consideration of the promises and the mutual covenants, agreements, and representations herein contained,

and other good and adequate consideration, the receipt and sufficiency of which is acknowledged, it is hereby

agreed as follows:

Space Rental: Library grants to Renter a limited and revocable license (the “License”) to use the following

space: ______________________________ (“Space”) located at ____________________________________________ [INSERT

FACILITY ADDRESS]. The License permits Renter to use the Space only on the Event Date, during the hours specified

below, and only for the purposes set forth below.

a. Event and purpose for which facility is to be used: _____________________________________

b. Facility/Space rented: _______________________________________________________________

Facility/Space rented:

_______________________________________________________________

c. Event Date: _____________________________________

Start/End Time: __________________

Renter shall not have access to the Space at any time other than during Start/End Time hours on the Event Date,

unless Renter receives prior written permission from Library.

Rental Fees: Renter shall pay to Library a rental fee of $______________ plus applicable sales tax (currently

7%) (the “Rental Fee”) for the use of the Space, as determined in accordance with the fee terms set forth in

Schedule A, which is attached hereto. Rental Fees are on a four hour minimum. Fifty percent (50%) of the Rental

Fee plus applicable sales tax (currently 7%) (“Rental Fee Deposit”) is due and shall be paid by Renter upon

execution of the Agreement. The Space shall not be considered reserved for Renter until the initial Rental Fee

Deposit is paid to Library. If Renter fails to pay the Rental Fee Deposit, any tentative reservation of the Space by

Renter may be cancelled by Library and the Space made available to other applicants. The remainder of the

Rental Fee for the use of the Space is due in full at least thirty (30) days prior to the Event. Failure to timely pay the

remaining balance of the rental fee may result in the cancellation of the reservation and termination of this

Agreement by Library. If this Agreement is completed closer to the date of usage (less than thirty (30) days), the

full Rental Fee will be due and payable upon execution of the Agreement.

Returned Check: There will be a $25.00 fee for any returned check.

Indianapolis Marion County Public Library Space Rental Agreement Form