University Of California - Job Description (Sample)

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UNIVERSITY OF CALIFORNIA
________ STUDY CENTER
JOB DESCRIPTION (SAMPLE)
2. CURRENT TITLE
1. EMPLOYEE NAME
Administrative Assistant
3. SUPERVISOR NAME
4. SUPERVISOR TITLE
Study Center Director
5. COUNTRY
6. STUDY CENTER
7. GENERAL SUMMARY OF DUTIES AND RESPONSIBILITIES
Under the direction and supervision of Study Center Director, employee performs specified administrative services, including
general secretarial duties, maintenance of Study Center budget and equipment, interacting with host universities, providing
support services for EAP students, and processing academic records and forms. May be called upon to perform public relations
obligations on behalf of the program, or to help organize and arrange student activities.
JOB DUTIES
PERCENT
JOB DUTIES
OF TIME
ADMINISTRATIVE SERVICES
20%
Maintain regular office hours. Receive visitors to the Study Center. Manage incoming telephone
inquiries and electronic mail.
Receive, distribute, and respond to general correspondence.
Organize and maintain Study Center files, including student information and current inventory
records of Study Center equipment, furnishings, and library purchases. Maintain Study Center’s
collection of books and other publications useful for student guidance on travel, lodging, and cultural
activities.
Photocopy and distribute materials for the office and students as necessary.
Perform general administrative services throughout the academic year.
Assist Study Center Director in scheduling meetings, maintaining calendar, and making travel
arrangements as needed.
Maintain Study Center equipment. Arrange for equipment repairs and/or recommend replacement.
Maintain necessary levels of expendable supplies.
Make arrangements for students to complete the EAP student questionnaire in a timely manner and
ensure a high percentage of return.
Rev. 4/2004

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