Class Specification - Administrative Assistant Trainee Job Offer Template

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Class Code:
0173
CLASS SPECIFICATION
Date Est:
08/1980
Last Rev:
07/2017
Last Title Chg:
FLSA:
non-exempt
Probation:
12 months
ADMINISTRATIVE ASSISTANT TRAINEE
DEFINITION
Under supervision, provides administrative staff support related to planning and coordinating the daily
departmental activities; and performs related work as required.
EXPERIENCE AND TRAINING REQUIREMENTS
A bachelor's degree from an accredited college or university in public administration, business administration,
political science or a closely related field; OR three years full time experience at the level of Administrative
Secretary in Washoe County; OR an equivalent combination of training and experience.
LICENSE OR CERTIFICATE
A valid driver’s license may be required at time of appointment.
DISTINGUISHING CHARACTERISTICS
This is the trainee level in the Administrative Assistant class series, which provides for progression to the next
level in the series upon meeting the requirements of the class and recommendation of the appointing authority. If
the requisite proficiency is not demonstrated during the probationary period, the incumbent will not be retained.
This level is distinguished from the Administrative Assistant I in that incumbents perform a more limited range
of duties under closer supervision.
SUPERVISION EXERCISED
May exercise direct supervision over support or clerical staff.
EXAMPLES OF DUTIES (The following is used as a partial description and is not restrictive as to duties
required.)
Perform a variety of administrative duties for professional staff and management; respond to routine letters and
general correspondence, compose letters, memoranda and reports pertaining to standard policies and operations
to support management.
Conduct research and compile information and statistics to assist in the completion of administrative studies
affecting departmental/divisional activities such as evaluations of program effectiveness, operational procedures
or implementation of cost reductions.
Develop recommendations by researching current practice and other criteria to assist with the formulation of new
systems or the revision of established systems and procedures.
Complete special projects and assignments by collecting and analyzing information to write reports that present
and interpret data, identify alternatives and provide recommendations for change.

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