Office Manager/bookkeeper Job Description printable pdf download

Office Manager/Bookkeeper Job Description

Position Title:

Office Manager/Bookkeeper

Reports to:

Director of Resources

Status:

Full time, non‐exempt

Role of the Office Manager/Bookkeeper

The Office Manager/Bookkeeper supports the program and administrative functions of the

McKenzie River Trust with integrity and efficiency. This includes developing and maintaining

records such as grant reports, calendars, digital/paper files, and timekeeping systems. In

addition to taking the lead on entering financial transactions into the bookkeeping system, the

Office Manager/Bookkeeper will develop and maintain a welcoming office environment, and

coordinate logistics for all Board and staff meetings. The Office Manager/Bookkeeper will carry

out a wide range of activities, including fiscal data management, reporting, correspondence,

and direct contact with all MRT staff and Board, as well as members and members‐to‐be.

Bookkeeping Essential Functions/Major Responsibilities (50%)

1. Using MRT’s bookkeeping system Quickbooks, input and pay bills, create journal entries

from payroll reports, reconcile credit card statements, and print checks.

2. Develop fiscal reports, track invoices, complete required forms, and take on other tasks

for grants administration, with a focus on state and federal grants.

3. Develop and generate regular financial status report for staff.

4. Work with staff to improve monthly grant status reports.

5. Generate documents for the annual audit.

6. Follow MRT’s accounting protocols for tracking restricted and unrestricted funds.

7. Maintain internal controls.

8. Update the accounting handbook on an ongoing basis to document procedures.

9. Serve as the main point of contact with MRT’s payroll processor and maintain the

timekeeping system.

10. Manage payroll and contractor tax report filings.

11. Develop and maintain a grant application and reporting calendar and grantor database

that integrates with existing tracking systems.

12. Support the maintenance of complete, accurate grant binders and digital files.

13. Take on other assignments as directed by the Director of Resources.

Office Manager/bookkeeper Job Description