Instructions For Forms W-2 And W-3 - Wage And Tax Statement And Transmittal Of Wage And Tax Statements - 2016 Page 18
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32capital letter(s). Use decimal points but not dollar signs or
USERRA under a section 401(k) plan are reported in
commas. For example, if you are reporting $5,300.00 in
box 12 as follows:
elective deferrals under a section 401(k) plan, the entry
D 14 2250.00, D 15 1250.00. A 2016 contribution of
would be D 5300.00 (not A 5300.00 even though it is the
$7,000 does not require a year designation; enter it as D
first or only entry in this box). Report the IRS code to the
7000.00. Report the code (and year for prior year
left of the vertical line in boxes 12a through 12d and the
USERRA contributions) to the left of the vertical line in
money amount to the right of the vertical line.
boxes 12a through 12d.
See the Form W-2 Reference Guide for Box 12 Codes.
The following are not elective deferrals and may be
See also the detailed instructions next for each code.
reported in box 14, but not in box 12.
Code A—Uncollected social security or RRTA tax
Nonelective employer contributions made on behalf of
on tips. Show the employee social security or Railroad
an employee.
Retirement Tax Act (RRTA) tax on all of the employee's
After-tax contributions that are not designated Roth
tips that you could not collect because the employee did
contributions, such as voluntary contributions to a pension
not have enough funds from which to deduct it. Do not
plan that are deducted from an employee's pay. See Box
include this amount in box 4.
12—Codes for Code AA, Code BB, and Code EE for
Code B—Uncollected Medicare tax on tips. Show
reporting designated Roth contributions.
the employee Medicare tax or RRTA Medicare tax on tips
Required employee contributions.
that you could not collect because the employee did not
Employer matching contributions.
have enough funds from which to deduct it. Do not show
any uncollected Additional Medicare Tax. Do not include
Code D—Elective deferrals under a section 401(k)
this amount in box 6.
cash or deferred arrangement (plan). Also show
deferrals under a SIMPLE retirement account that is part
Code C—Taxable cost of group-term life insurance
of a section 401(k) arrangement.
over $50,000. Show the taxable cost of group-term life
insurance coverage over $50,000 provided to your
Example of reporting excess elective deferrals
employee (including a former employee). See Group-term
and designated Roth contributions under a section
life insurance. Also include this amount in boxes 1, 3 (up
401(k) plan. For 2016, Employee A (age 45) elected to
to the social security wage base), and 5. Include the
defer $18,300 under a section 401(k) plan. The employee
amount in box 14 if you are a railroad employer.
also made a designated Roth contribution to the plan of
Codes D through H, S, Y, AA, BB, and EE. Use
$1,000, and made a voluntary (non-Roth) after-tax
these codes to show elective deferrals and designated
contribution of $600. In addition, the employer, on A's
Roth contributions made to the plans listed. Do not report
behalf, made a qualified nonelective contribution of
amounts for other types of plans. See the example for
$2,000 to the plan and a nonelective profit-sharing
reporting elective deferrals under a section 401(k) plan,
employer contribution of $3,000.
later.
Even though the 2016 limit for elective deferrals and
The amount reported as elective deferrals and
designated Roth contributions is $18,000, the employee's
designated Roth contributions is only the part of the
total elective deferral amount of $18,300 is reported in
employee's salary (or other compensation) that he or she
box 12 with code D (D 18300.00). The designated Roth
did not receive because of the deferrals or designated
contribution is reported in box 12 with code AA (AA
Roth contributions. Only elective deferrals and designated
1000.00). The employer must separately report the actual
Roth contributions should be reported in box 12 for all
amounts of $18,300 and $1,000 in box 12 with the
coded plans; except, when using code G for section
appropriate codes. The amount deferred in excess of the
457(b) plans, include both elective and nonelective
limit is not reported in box 1. The return of excess salary
deferrals.
deferrals and excess designated contributions, including
earnings on both, is reported on Form 1099-R.
For employees who were 50 years of age or older at
any time during the year and made elective deferral
The $600 voluntary after-tax contribution may be
and/or designated Roth “catch-up” contributions, report
reported in box 14 (this is optional) but not in box 12. The
the elective deferrals and the elective deferral “catch-up”
$2,000 nonelective contribution and the $3,000
contributions as a single sum in box 12 using the
nonelective profit-sharing employer contribution are not
appropriate code, and the designated Roth contributions
required to be reported on Form W-2, but may be reported
and designated Roth “catch-up” contributions as a single
in box 14.
sum in box 12 using the appropriate code.
Check the “Retirement plan” box in box 13.
If any elective deferrals, salary reduction
Code E—Elective deferrals under a section 403(b)
amounts, or nonelective contributions under a
salary reduction agreement.
TIP
section 457(b) plan during the year are makeup
Code F—Elective deferrals under a section 408(k)
amounts under the Uniformed Services Employment and
(6) salary reduction SEP.
Reemployment Rights Act of 1994 (USERRA) for a prior
Code G—Elective deferrals and employer
year, you must enter the prior year contributions
contributions (including nonelective deferrals) to
separately. Beginning with the earliest year, enter the
any governmental or nongovernmental section
code, the year, and the amount. For example, elective
457(b) deferred compensation plan. Do not report
deferrals of $2,250 for 2014 and $1,250 for 2015 under
either section 457(b) or section 457(f) amounts that are
subject to a substantial risk of forfeiture.
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General Instructions for Forms W-2 and W-3 (2016)
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