Form 8596 - Information Return For Federal Contracts

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8596
Submit with
Form
Information Return for Federal Contracts
(Rev. August 2013)
Form 8596-A.
Internal Revenue Service
Department of the Treasury
1 Name and address of contractor
2 Contractor’s taxpayer identification number
3 Name of common parent, if applicable (See instructions.)
4 Common parent’s employer identification number,
if applicable (See instructions.)
5 Name of Federal executive agency
6 Federal executive agency’s employer
identification number
7 Date of contract action
8 Expected date of contract completion
9 Total amount obligated under the contract
$
10 Contract number
11 Agency code
12 Contract office
13 Contract modification
number
number
General Instructions
Where to file. File Forms 8596 and 8596-A with Internal
Revenue Service, Attn: 8596, Enterprise Computing Center at
Martinsburg, (IRS/ECC-MTB), 230 Murall Drive, P.O. Box 1359,
Section references are to the Internal Revenue Code unless
otherwise noted.
Kearneysville, West Virginia 25430.
Future developments. For the latest information about
Who must file. The head of every Federal executive agency or
developments related to Form 8596 and its instructions, such as
his or her delegate must file Forms 8596 and 8596-A to report
federal contracts.
legislation enacted after they were published, go to
Federal executive agency. A Federal executive agency is (a)
Purpose of form. Section 6050M and Regulations section
any executive agency, as defined in 5 U.S.C. 105, other than the
1.6050M-1 require certain Federal executive agencies to file a
Government Accountability Office, (b) any military department,
return to report information about persons with whom they
as defined in 5 U.S.C. 102, and (c) the United States Postal
Service and the Postal Rate Commission.
have entered into contracts. If you are not filing electronically
and you have not made the Federal Procurement Data Center
Special rules. If a subcontract is entered into by the Small
(FPDC) election, explained later, use Forms 8596 and 8596-A,
Business Administration (SBA) under a prime contract between
Quarterly Transmittal of Information Returns for Federal
the SBA and a procuring agency under section 8(a) of the Small
Contracts, to furnish the required information.
Business Act, the procuring agency, not the SBA, must file
How to file. If you file 250 or more reportable contracts during a
Forms 8596 and 8596-A.
1-year period, you must file Form 8596 electronically for each
A Federal Supply Schedule Contract or an Automated Data
quarter of that 1-year period. For information on filing
Processing Schedule Contract entered into by the General
electronically, see Pub. 1516, Specifications for Filing Form
Services Administration (GSA), or a schedule contract entered
8596, Information Return for Federal Contracts, Electronically. If
into by the Department of Veterans Affairs (VA) on behalf of one
you expect to enter into fewer than 250 reportable contracts
or more Federal executive agencies, is not to be reported by the
during a 1-year period, you may file paper Forms 8596 and
GSA or the VA at the time of execution. Rather, when a Federal
8596-A.
executive agency, including the GSA or the VA, places an order
under a schedule contract, then the Federal executive agency
The IRS encourages you to file electronically even
must file Forms 8596 and 8596-A.
TIP
though you have fewer than 250 reportable contracts.
FPDC election. In complying with the requirements of the
Federal Procurement Data System, if you are required to submit
When to file. You must file Forms 8596 quarterly. The due
to the FPDC the same contract information that is required by
dates for each quarter are shown below. Do not file before the
Forms 8596 and 8596-A, you may elect to have the FPDC file
end of the quarter.
Forms 8596 and 8596-A on your behalf for contracts required to
be reported to the FPDC. If you make the election, your agency
Quarter
Due Date
must not file directly with the IRS to report those contracts
January, February, March
April 30
required to be submitted to the FPDC. However, you must file
April, May, June
July 31
with the IRS for any contracts that are required to be reported
July, August, September
October 31
to the IRS but are not required to be submitted to the FPDC.
October, November, December
January 31
To make this election, attach to your FPDC submission for
If the regular due date falls on a Saturday, Sunday, or legal
the quarter a signed statement that (a) the Director of the FPDC
holiday, file by the next business day.
(or his or her delegate) is authorized, in accordance with an
election made under 26 CFR 1.6050M-1(d)(5), on the agency’s
behalf, to make the required returns for that quarter and (b)
8596
Form
(Rev. 8-2013)
Cat. No. 12306H

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