Sample On-Site Management Agreement printable pdf download

SAMPLE On-site Management Agreement

It is agreed that ___________________________________________ (Hereinafter called On-site

Manager) has an agreement with____________________________________________________ as the

On-site Manager of the building located at __________________________________________ in

___________________________. This is to begin ______________ and continue on a month-to-month

basis.

On-site Manager shall perform all the basic services standard in the industry and receive a

$_______ Rent Credit toward a rent of $_______ at _______________________________________.

In addition, On-site Manager will be responsible for electric and phone utilities only. A working

telephone must be in-service at all times and have a professional greeting with an answering device.

Make readies shall be completed within _______ days of vacating. This includes wall prep, paint

and paint touch up, all cleaning and hauling including stoves and refrigerators, carpet shampooing if

necessary, wall plate replacement, light carpentry, window repair, window coverings, small repairs, etc.

Capital improvements not mentioned above will be paid out at $________ per hour with submitted work

order bill. On-site Manager will communicate with __________________________________________

on the status of occupancies, apartment availability, ready rent status, repairs needed and other

communication needed for leasing.

On-site Manager Duties

Answer calls, meet and greet residents, prospective residents and property inspectors.

General office administration.

Keep accurate up-to-date records of income and expenses from property operations.

Submit timely expense reports.

Inspect vacant units for make ready status.

Synchronize the time clocks, turning backwards and forward as necessary. (This includes

indoor and outdoor security lighting and sprinkler system.)

Check and maintain boiler water levels and oil pump monthly.

Clean the laundry room, mail room and entryway a minimum of once every week.

Exterior and common ground care (snow shoveling, plant watering and courtyard care).

The sidewalks, landing and stairs will be shoveled when accumulations of snow is one

inch or more.

The trash shall be picked up from grounds regularly.

The lawn shall be watered, maintained and mowed regularly during the season.

The common areas shall be cleaned every three days or more often as needed or conditions

warrant.

Common area windows and hall carpets shall be cleaned as needed.

Coordinate tenant service and maintenance requests.

Residents will be dealt with in a responsive, positive and direct manner.

Arrange for carpet layers, plumbers, electricians, appliance deliveries, etc. to get into the

apartment units and building to repair items as well as meet with pest control people to spray

the building.

The apartments will be shown to prospective residents, rental applications accepted and faxed,

mailed or called into ______________________________________. A non-refundable

Sample On-Site Management Agreement