Post Inspection Form - Veterans Of Foreign Wars Of The United States printable pdf download

DEPARTMENT OF PENNSYLVANIA - VETERANS OF FOREIGN WARS OF THE UNITED STATES

POST INSPECTION FORM

POST #

CHARTERED LOCATION (CITY & STATE)

DISTRICT #

DEPARTMENT

INSPECTION DATE

1) HAS THE POST ADOPTED BY-LAWS IN ACCORDANCE WITH SECTION 202 OF THE NATIONAL BY-LAWS?............................................

YES

a) DATE BY-LAWS REVIEWED BY COMMANDER-IN-CHIEF:_________________________________

2) IS THE POST INCORPORATED IN ACCORDANCE WITH SECTION 708 OF THE NATIONAL BY-LAWS?.....................................................

YES

a) DATE ARTICLES OF INCORPORATION REVIEWED BY COMMANDER-IN-CHIEF :______________________________________

b) NAME OF INCORPORATED UNIT:___________________________________________________________________________

3) ARE ALL OFFICER POSITIONS FILLED AS PRESCRIBED IN SECTION 216 OF THE NATIONAL BY-LAWS?……………….…….……………………...

YES

4) DOES THE POST ADJUTANT…

a) MAINTAIN MINUTES, BOOKS AND RECORDS IN A LEGIBLE AND UNIFORM MANNER?.................................................................

YES

b) MAINTAIN A FILE CONTAINING A COPY THE ORIGINAL APPLICATION OF EVERY MEMBER OF THE POST?...................................

YES

c) MAINTAIN A FILE CONTAINING PROOF OF ELIGIBILITY SUBMITTED BY OFFICERS?.......................................................................

YES

d) MAINTAIN A CURRENT COPY OF DEPARTMENT AND NATIONAL BY-LAWS?......................................................................................

YES

5) ARE APPLICATIONS FOR NEW, REINSTATED AND TRANSFERRING MEMBERS READ AND VOTED ON FOR APPROVAL?................

YES

6) DOES THE POST HOLD AT LEAST ONE MEETING PER MONTH?............................................................................................................

YES

7) DOES THE POST MEETING FOLLOW THE RITUAL AND ORDER OF BUSINESS AS PRESCRIBED IN THE MANUAL OF PROCEDURE?

YES

8) ARE PROGRAM REPORTS SUBMITTED IN ACCORDANCE WITH DEPARTMENT BY-LAWS AND GIDELINES?.....................................

YES

9) DOES THE POST OBSERVE COMMEMORATIVE DATES, AS PRESCRIBED IN THE MANUAL OF PROCEDURE?....................................

YES

10) DOES THE POST HAVE AN AUXILIARY?.................................................................................................................................................

YES

11) DOES THE POST DISTRIBUTE BUDDY POPPIES?..................................................................................................................................

YES

12) DO THE TRUSTEES REVIEW THE MONTHLY REPORT OF RECEIPTS AND EXPENDITURES?...............................................................

YES

13) DO THE TRUSTEES AUDIT QUARTERLY ALL BOOKS AND RECORDS OF THE POST QUARTERMASTER, POST ADJUTANT AND ANY ACTIVITY,

CANTEEN OR HOLDING COMPANY OR UNIT SPONSORED, CONDUCTED OR OPERATED BY, FOR OR ON BEHALF OF THE POST?

YES

POST FUNDS

14) FUNDS

CANTEEN FUNDS

a) BALANCE OF CHECKING ACCOUNTS $______________________

g) BALANCE OF CHECKING ACCOUNTS $_______________________

b) BALANCE OF SAVINGS ACCOUNTS

$______________________

h) BALANCE OF OTHER ACCOUNTS

$_______________________

i) TOTAL OF CANTEEN ACCOUNTS

$_______________________

c) BALANCE OF CD & BOND ACCOUNTS $______________________

d) BALANCE OF OTHER ACCOUNTS

$______________________

j) AMOUNT OF TREASURER BOND

$_______________________

e) TOTAL OF POST ACCOUNTS

$_______________________

f) AMOUNT OF QUARTERMASTER BOND $_____________________

k) ARE THE QUARTERMASTER AND TREASURER BONDS LARGER THAN THE TOTAL OF THE RESPECTIVE ACCOUNTS………..……….

YES

l) NAME OF BONDING COMPANY - POST________________________________CANTEEN_______________________________

m) EXPIRATION DATE OF BOND: QUARTERMASTER_________________________ TREASURER__________________________

15) ARE ADDITIONAL OFFICERS ACCOUNTABLE FOR FUNDS BONDED?.................................................................................................

YES

16) DOES THE POST QUARTERMASTER…

a) MAINTAIN BOOKS AND RECORDS IN A LEGIBLE AND UNIFORM MANNER?.................................................................................

YES

b) MAINTAIN A DUES RESERVE FUND?.................................................................................................................................................

YES

c) MAINTAIN A RELIEF FUND IN ACCORDANCE WITH SECTION 704 OF THE NATIONAL BY-LAWS?.................................................

YES

d) HAVE CARE AND CUSTODY OF ALL COMMITTEE FUNDS, INCLUDING CANTEEN?...........................................................................

YES

e) REPORT ON ALL RECEIPTS AND EXPENDITURES AT EACH POST MEETING?..................................................................................

YES

f) DATE OF LAST IRS FORM 990 FILING________________________________

17) ARE ALL EXPENDITURES VOTED ON BY THE POST MEMBERSHIP AND APPROVED BY THE POST COMMANDER?..........................

YES

18) ARE CHECKS PRE-SIGNED BY ANY AUTHORIZED OFFICER?................................................................................................................

YES

19) DOES THE POST OWN REAL PROPERTY?..............................................................................................................................................

YES

a) APPRAISED VALUE $___________________b) NAME OF TITLE HOLDER____________________________________________

20) DOES THE POST CARRY THE PROPER TYPES OF INSURANCE?............................................................................................................

YES

a) ARE NATIONAL AND DEPARTMENT HEADQUARTERS ADDITIONAL NAMED INSUREDS?...........................................................

YES

21) FEDERAL EMPLOYEE IDENTIFICATION NUMBER (E.I.N.) POST___________________________ HOME ASSOC.________________________

22) DOES THE POST OPERATE A CANTEEN/HOME ASSOCIATION OR OTHER STATE LICENSED ENTITY?..............................................

YES

23) IS THE CANTEEN/HOME ASSOCIATION INCORPORATED?..................................................................................................................

YES

24) HAS THE CANTEEN/HOME ASSOCIATION ADOPTED BY-LAWS?........................................................................................................

YES

25) NUMBER OF SOCIAL MEMBERS_________________________

FOR COMMENTS BY INSPECTOR SEE REVERSE SIDE OF FORM

POST COMMANDER________________________________________________________________DATE______________

PRINT AND SIGN

INSPECTOR_______________________________________________________________________DATE______________

PRINT AND SIGN