Monthly Payroll Checklist
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1MONTHLY PAYROLL CHECKLIST
Instructions: This checklist is to be signed off by someone with approval authority each pay period. The approver may not have entry access to the HR
system. Reports should be retained and may be saved electronically.
College:
Pay Period:
Ensure compliance
Control
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Notes / Compensating Control
□
Investigate active employees who have not been paid in
HRB350 Employees Not Paid
over 30 days
Aging Report
□
Ensure HR job data transactions have an approved HR
HRA002 Job Data
Action request and supporting documentation as needed
Comparison Report
Verify all payments are accurate and appropriate
Control
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Notes / Compensating Control
□
Ensure final approved additional pays are marked Send to
HRA003 Additional Pay
Paycheck and any discrepancies between the approved
Status Report
amount and service center amount are documented
□
Verify payroll certifications have been completed
HRB770 MO Cert Report
□
Verify that all employees have active funding distributions
HRB180 Pre-Distribution
□
Ensure high exceptions (timekeeping errors) were
HRB750 Payable Time Status
resolved in the HR system; exceptions that are not
resolved will not pay and will directly impact the
employee’s paycheck
□
Confirm correct amounts paid and distributed correctly by
HRB185 Post-distribution
investigating discrepancies in pay rate, non-regular pay,
Report
and clearing account distributions.
Verify leave for accuracy and compliance
Control
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Notes / Compensating Control
□
Ensure all leave requests have a matching approved leave
HRB755 Biweekly and
form and investigate unconfirmed acknowledgments
Monthly eLeave reports
Signoff:_________________________________________________
Date:___________________________
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Parent category: Life