Landlord Information Template printable pdf download

Landlord Information Template

About this Tool: Whether responding to an ad in the paper or contacting

prospective landlords through cold calls, this tool will help you compile more

complete information about the landlords in your community as well as the type of

housing that is available. (You can then input the information into an excel

spreadsheet for easy viewing and sharing.) Having an organized process for

collecting information will also prevent landlords from getting multiple calls from

your organization for the same information. Finally, if your community ever hopes

to build a housing inventory database, you will already have collected some of the

data needed to populate it.

User Tips: As an alternative to having your staff fill out this form when talking to

landlords, you could send it to prospective landlords along with the landlord

marketing letter and landlord benefits checklist (also included in this toolkit) and ask

that they complete it and return it to you. If you have the funds, you could include a

self-addressed, stamped envelope to encourage landlords to respond.

Also, this form includes an area to record vacancy information. Because vacancy

information is not static, your organization will have to develop a protocol for

periodically updating the information. For example, some landlords may be willing

to call your organization when they have vacancies. Otherwise, you may want to

assign a staff person to call each landlord in your database on a monthly basis to

get vacancy updates.

1. Landlord Contact Information:

___________________________________________________________________

(Name)

___________________________________________________________________

(Address)

___________________________________________________________________

(City, State, Zip Code)

___________________________________________________________________

(Day Telephone Number)

___________________________________________________________________

(Evening Telephone Number)

___________________________________________________________________

(Cell Phone Number)

___________________________________________________________________

(Fax Number)

___________________________________________________________________

(Email Address)

2. Who should contact the landlord (case manager or client)?_____________________

3. Apartment Location: __________________________________________________

(Address, Apartment #)

__________________________________________________

(City, State, Zip Code)

4. Building Type:

1-4 units____

5-20 units____

21-40 units____

40+ units____

Landlord Information Template

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