Foia Cost Estimate Worksheet
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1FOIA COST ESTIMATE WORKSHEET
Requester: __________________________
FOIA Request Dated: ________________
Actual Cost: Yes
No
Estimate of Cost: Yes
No
CLASSIFICATION OF
LOWEST PAID EMPLOYEE
HOURLY
# OF
CAPABLE OF
PAY
TIME TO
PAGES
RETRIEVING/ COPYING
INCLUDING
COMPLY
TOTAL
# OF
TIMES
THE INFORMATION
BENEFITS
IN 1/4 HOUR
COST
PAGES OF
$0.10/PAGE
TOTAL
LINE
(POSITION/TITLE)
AMOUNT
INCREMENTS
AMOUNT
DOCUMENTS
AMOUNT
AMOUNT
Copying Charges
$0.10 per
Copies
1
page
Retrieval of Public Records
General Office Assistant
Secretary
2
Department Manager
Clerk/President
Copying of Public Records
General Office Assistant
Secretary
3
Department Manager
Clerk/President
Separation of Exempt from Nonexempt Information
General Office Assistant
Secretary
Department Manager
4
Clerk/President
Outside legal counsel
Other Charges
5
OTHER CHARGES (pick-up/delivery charges; mileage (at current IRS) rate, packaging, etc.)
6
MAILING COSTS
7
TOTAL COST ESTIMATE
DEPOSIT REQUIRED (if estimated cost exceeds $50.00) (not to exceed 50% of estimated fee in Line
8
7 above)
GENERAL COSTS GUIDELINES
Duplication Per Page (each side copied)
$.10
Labor: Hourly Rate/Benefits of lowest paid employee capable of performing compliance tasks (includes fringe
benefits at one-half of employee’s hourly wage) (Billed in 1/4 hour increments; Time increments are rounded
downward to the next 1/4 hour increment)*
Labor: Outside counsel time (equal to six times the current state minimum hourly wage rate) for separation of
exempt from nonexempt information (January 1, 2016: $8.50 per hour; January 1, 2017: $8.90 per hour;
$51.00 per
January 1, 2018: $9.25) (subject to change based on change in state minimum hour wage) (Billed in 1/4 hour
hour
increments; Time increments are rounded downward to the next 1/4 hour increment)
Mailing Costs
Actual
Specialty copies (Photo discs, photo reproductions; audio or video tapes or discs)
Actual
Other (Insurance; overnight or express delivery charges)
Actual
*Generally the hourly charge (including benefits) per Section 4(3) of the FOIA, is the lowest paid fulltime Village employee
(General Office Assistant) capable of retrieving/copying necessary information/records. However, when professional/ technical
class capable employee is required to process requests requiring certain information retrievals, examinations, and redaction, the
hourly rate of the lowest paid capable professional/technical employee is charged or, if outside legal counsel is required, the rate
used is equal to six times the then-current minimum wage.
{01726035 1 }
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