HR - Standard Job Description
The Standard Job Descriptions describes the job content of a generic type of job. It defines
essential duties, general requirements, and level of performance that are required to ensure
success and positive contribution of the job to TI-S Implementation Plan..
Office & Database Administrator
Yes, up to ___direct
Line Management /
Yes, up to ___indirect
Director of Finance &
The office & database administrator is responsible for the
administration and co-ordination of the salesforce database and of the
(max. 2 sentences)
TI-UK membership. In addition they will provide support to the
(The overall responsibility is a
Executive Director (ED) for one day a week.
summary of the main purpose
of the job. It describes the
She/he is also responsible for ensuring policies and procedures are
contribution which the job
updated and adhered to, and that the office environment and HR
makes to achieve the main
administration are maintained to a high standard, as well as ensuring
goals of the organisation.)
the smooth running of IT systems.
Media work / interviews
D U T I E S
Job Duties (max. 7)
(Job Duties are clusters of work composed of several specific tasks. Job duties must be performed in order to
fulfil the overall responsibility.)
For approximately one day a week provide administrative support to the Executive Director (ED), ensure and
facilitate effective internal communication and coordination flows between the ED, management and senior
Administer the Salesforce database: set standards for the Salesforce database and co-ordinate and train all team
champions to ensure we achieve consistency and efficiency in database management and use.
Administer TI-UK’s membership scheme: maintain an accurate list of members, co-ordinate member
communications, the application process, membership renewals and payments. Act as secretary to the
Membership Committee and assist in other membership related activities, as required.
Ensure office administration policies and procedures are updated in a timely manner and adhered to by effective
and pro-active communication with staff. Organize staff monthly meetings and away days. Support the
organization to maintain the office environment, health & safety standards, order stationary supplies and
coordinate office layout and allocate hot desks.
Support the HR Manager in maintaining a high standard of HR administration, including issuing contracts and
contract changes, appraisals, maintaining records of annual leave, pension membership and all other HR records,
updating the staff handbook, and other ad hoc HR tasks. Support staff recruitment and oversee the induction
programme of all new employees.
Conduct initial troubleshooting for IT systems and liaise with external IT support when necessary, ensuring the
smooth running of all office IT systems, including backup systems, printers, PCs & laptops, and software.
R E Q U I R E M E N T S
Degree level or similar work experience
Previous administrative experience required
2. Professional Experience
Previous database experience preferred
Template: March 2015