Instructions For Form St-8 - Out-Of-State Dealer'S Retail Sales And Use Tax Return printable pdf download

INSTRUCTIONS

GENERAL:

Enter in Item 8.

You MUST use this work sheet to compute the sales and use tax

Column B, the state tax of 3 / % computed on the

liability of your place of business shown on the Out-of-State Dealer’s Retail

amount in Item 7. Column B. Enter in Item B, Column C, the local tax of 1%

Sales and Use Tax Return, Form ST-8. Form ST-8 is used to report and pay

computed on the amount in Item 7, Column C.

the tax to the Department of Taxation. Form ST-6B, Schedule of Local Use

Dealer’s discount rate

is based on total monthly taxable sales from

Taxes, is used to allocate the 1% local use tax. A return and schedule must be

all locations. You cannot take the dealer’s discount unless you file the return

filed for each reporting period even if no tax is due. If you do not receive a

and pay the tax by the due date. No dealer’s discount is allowed on local tax.

return, contact the Office of Customer Services at the address shown at the

bottom of this work sheet before the due date to avoid late filing penalties.

Figure your dealer’s discount as follows:

A. CHANGE OF OWNERSHIP: If there has been a change of ownership, do

If you file only one return (including a consolidated return), find your taxable

not use the return with the name and account number of the former owner.

sales in Item 7, Column B. Use this number to figure your discount rate from

Send the return with a notice of change to the VA Department of Taxation,

the table in Item 9a, Column A.

P.O. Box 1103, Richmond, Virginia 23218-1103. A Combined Registration

Application, Form R-1, should also be requested to register the new dealer

If you file more than one return, add the total monthly taxable sales from all

and location.

locations. Use this number to figure your discount rate from the table in Item

9a, Column A.

B. CHANGE OF ADDRESS/OUT-OF-BUSINESS: If you change your business

or mailing address or discontinue business, complete Form R-3, Registration

If you file quarterly, add the total quarterly taxable sales from all locations.

Change Request in your booklet and mail it to the department. If you do not

Divide by three to find average monthly taxable sales. Use this number to figure

have this form, please notify the department by letter and send it to the Virginia

your discount rate from the table in Item 9a, Column A.

Department of Taxation, P.O. Box 1114, Richmond, Virginia 23218-1114.

Enter your dealer’s discount rate in Column B, Item 9a.

C. PREPARATION OF WORK SHEET (FORM ST-8A): Items not specifically

Enter in Item 9b,

mentioned below are self-explanatory on the work sheet.

10.

Column B, the dealer’s discount by multiplying the

amount of state tax in Item 8, Column B, by the applicable discount rate

Enter in Item 1

the total gross dollar amount of items of tangible

determined by Item 9a.

personal properly and/or taxable services sold or leased during the period,

Enter in Item 11,

whether for cash or on credit, including any services that were a part of a sale,

11.

Column B and Column C, penalty if you file the

but excluding the cost price of tangible personal property defined in Item 2.

return and/or pay the tax after the due date. The penalty is 6% of the tax shown

in Item 8 for each month or fraction of a month, not to exceed 30%. However,

Enter in Item 2

the cost price of all items of tangible personal property

in no case will the penalty be less than $7.50 in Column B and $2.50 in Column

purchased without payment of the tax and withdrawn from inventory for use or

C, even if no tax is due.

consumption in Virginia. Also include the cost price of all items of tangible

Enter in Item 12

personal properly purchased for use or consumption in Virginia and

12.

interest if you file the return and/or pay the tax after

on which no Virginia sales or use tax was paid at the time of purchase.

the due date. Interest is computed on the tax due in Item 8 at the rate established

(23 VAC 10-210-6030, Virginia Retail Sales and Use Tax Regulations.)

in Section 6621 of the Internal Revenue Code of 1954, as amended plus 2%.

Enter in Item 4

D. PREPARATION OF SCHEDULE OF LOCAL USE TAXES (FORM

the total amount of all exempt sales made during the

period covered by the return. Effective January 1, 1996, one-half the charge

ST-6B):

Enter your name, address, account number, and the filing period in

made for maintenance contracts that provide for

both

parts and labor is exempt.

the block in the upper right hand corner. In the column headed “Tax” and on the

Enter this one-half (50%) exempt portion in Columns B and C.

same line with the appropriate county or city, enter the local tax applicable to

shipments made into that locality during the period. Any tax that you are unable

Enter in Item 6a

any part of the sales price of items of tangible personal

to accurately assign should be entered on the “Unassigned” line. The total

property sold during the period and returned by a customer during the same

local use tax reported on this form must agree with the entry in Item 8, Column

period, (and on which you have not paid the tax to the state) resulting in a

C, on Forms ST-8A and ST-8.

refund to the purchaser or a credit to his or her account, if such sales are

included in Item 1 and not deducted in Item 4. (23 VAC 10-210-3080, Virginia

E. PREPARATION OF OUT-OF-STATE DEALER’S USE TAX RETURN

Retail Sales and Use Tax Regulations.)

(FORM ST-8).

Enter in Item 6b

any part of the sales price of items of tangible personal

1. Transfer the items indicated by the arrows on the front of this work

property returned by a purchaser after you have paid the state tax and the local

sheet to the corresponding item numbers on Form ST-8.

tax on such items, resulting in a refund to the purchaser or a credit to his

2. Make a check or money order for the amount in Item 14 payable to the

account during the period; also include in this item the unpaid sales price of

VA Department of Taxation. (Checks returned by the bank will be subject to a

items of tangible personal property sold under a retained title, conditional sale

penalty of $25.00 in addition to other penalties.)

or similar contract that were repossessed by you during the period and on

which you have paid state tax and local tax. (23 VAC 10-210-3060, Virginia

3. Mail Form ST-8, Form ST-6B, and your payment to the VA Department

Retail Sales and Use Tax Regulations.)

of Taxation, P.O. Box 1103, Richmond, Virginia 23218-1103 as soon as

possible after the close of the reporting period but not later than the twentieth

Enter in Item 6c

that part of the sales price of tangible personal property

day of the following month.

that was charged off during the period as a bad debt on which you have paid

the state tax and local tax. (23 VAC 10-210-150, Virginia Retail Sales and Use

4. Retain this work sheet as a part of your tax records; do not file it with

Tax Regulations.)

Form ST-8.

Enter in Item 6d

any other deduction allowed by law. For example, if

If you have any questions about these instructions, please call (804) 367-8037

for a prior period you paid the state tax and the local tax on a $100 sale, and

or write the Virginia Department of Taxation, P.O. Box 1115, Richmond,

during the period covered by the current return the purchaser claimed a 2%

Virginia 23218-1115. If you have a computer and access to the World

10-day cash discount (2% of $100.00

$2.00), you may recover the tax paid

Wide Web, you can obtain most Virginia tax forms by connecting to

the state for a prior period on the $2.00 cash discount so taken by the customer

by entering in Column B and Column C the amount of $2.00. IMPORTANT:

Item 6e, total deductions must be less than or equal to Item 5; carry any

excess forward.

Instructions For Form St-8 - Out-Of-State Dealer'S Retail Sales And Use Tax Return

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