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Travel/meeting Reimbursement Expense Report - National Organization Of State Offices Of Rural Health

NOSORH TRAVEL REIMBURSEMENT POLICY

As approved by Executive Committee 11/15/06

The NOSORH Executive Committee authorizes the Treasurer and the Program Director

to approve any requests for travel reimbursement. Any exceptions to this policy may be

made by the Executive Committee.

Expectations of Traveler

It is the traveler’s responsibility to understand all NOSORH travel policies and eligibility

for reimbursement prior to incurring any travel expense.

The traveler shall travel via the most economical means available including coach or less

expensive fare, use of public transportation when feasible, lodging costs at GSA rates

(when feasible) and minimum nights to achieve lowest overall trip costs.

The traveler shall submit original receipts for all travel expenses except meals and an

incidental allowance. If traveler is attending conference or meeting a conference agenda

or meeting invitation shall be submitted with the request for reimbursement.

Eligible Expenses

The reimbursement or payment, if authorized, is limited to actual expenses for

transportation, lodging (at GSA rates when feasible) meals (according to the GSA rates

for the area) and incidentals not paid by any other means.

Travel costs will only be reimbursed for any necessary days to accomplish the work of

NOSORH. Extra nights stay or upgrades to services will not be reimbursed. Any

reimbursement for additional days travel expenses must be specifically requested with

documentation of significant cost savings to NOSORH for additional travel days,

including copies of room rates or transportation costs savings.

Transportation must be completed in the most economical, feasible route and fare.

Mileage is paid at the standard GSA rate. Parking is reimbursed only with a receipt. No

parking violation fees are paid by NOSORH.

Lodging is reimbursed at the GSA rate. Traveler may be reimbursed conference hotel

rates when GSA rate is not offered. Published Documentation of conference room rate

must be submitted with the receipt and request for reimbursement for lodging.

Travel/meeting Reimbursement Expense Report - National Organization Of State Offices Of Rural Health