Sample Progress Report Format

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Progress Report Format for Projects Funded by the
Coastal Response Research Center
Updated March 2007
This document provides guidance for preparing and submitting a
detailed progress report
for a Coastal
Response Research Center funded project. Submission of progress reports is part of your contract with
the Center and allows us to meet our obligation to the National Oceanic and Atmospheric
Administration (NOAA).
Progress reports are due quarterly (dates listed below).
Late or incomplete
reports will affect the date of payment of invoices received by the Center.
You will submit four progress reports per year. These will alternate between a detailed progress report
and a short progress report. Submission dates for each format are listed below.
General Guidelines
The goal of this document is to provide basic guidelines that will help you complete your report
correctly and on time. Your report will be posted on the Center’s website, so PIs must follow these
guidelines for consistent report formatting.
Short progress reports (submitted in January and June) will serve as documentation against which
invoices will be checked. Please note the separate template used for short progress reports.
Detailed progress reports (submitted in April and October) provide a more in-depth account of research
progress. Please note that detailed reports should document progress since the previous detailed
report (e.g., 6 months of research).
1. Report Length. Detailed progress reports should have no more that 5-8 pages of text, not
including figures, tables, images, literature cited or other information which may be
included as addenda (see pages 2-4 for details on what to include). Short progress reports
should be one page, bullet point lists (see pages 4-5 for details on what to include).
2. Report Audience. The report abstract should be written for a well informed layperson,
including the media. The body of the report should be written for a scientific audience as
long as clarity is maintained. The Center reserves the right to request resubmission of
poorly written or non-conforming reports.
3. Graphics. You should include photographs, maps, figures and tables to support and explain
your text. Graphics should be placed near the text that they support. See page 2 for
graphic format requirements.
4. What to Submit.
i.
One hard copy using the format described below.
ii.
Two electronic copies identical to the hard copy:
The first should be saved as an MS Word file;
The second should be saved as a .PDF file.
iii.
One electronic text-only copy saved as an MS Word file.
iv.
One electronic copy of each figure (one file per figure). Provide the original
format.

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