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Form Ri-Magnetic Media - Transmittal Form For The Reporting Of W-2 Information On Magnetic Media

STATE OF RHODE ISLAND

DIVISION OF TAXATION

ONE CAPITOL HILL

PROVIDENCE, RI 02908

W-2 MAGNETIC MEDIA FILING REQUIREMENTS

Every employer that is required to file annual W-2 information to the Social Security Administration on

magnetic media and having a minimum of 25 employees in the State of Rhode Island is required to file W-2

informational returns on magnetic media with the state.

ALL MAGNETIC MEDIA SUBMITTERS ARE REQUIRED TO USE THE EFW2 FORMAT (formerly

MMREF-1). THIS SAME EFW2 FORMAT WILL BE USED WHETHER SUBMITTING ON CARTRIDGE,

DISKETTE OR CD-ROM.

FILING DEADLINE: February 28, 2012

The required format is described in the most current SSA EFW2 format and amendments or revisions

thereto. ( )

The records required for reporting are:

Required

Optional

Required

Optional

Required

Code RT and Code RF records MAY be modified (unmodified records meeting federal requirements

acceptable) to meet Rhode Island filing requirements as follows:

CODE

RECORD

Record Identifier …………………………………………………… Same as Federal Requirements

RW records ………………………………………………….……... Change to Number of State Employees

Social Security Wages …………….…….…………………………..Change to State Taxable Wages

Social Security Tips ……………….…………….…………………. Change to State Income Tax Withheld

Balance of Record ………………………………………………….. Blank

CODE RF RECORD

Record Identifier …………………………………………………… Same as Federal Requirements

Number of RW Records …….…………………………………….. Change to Number of State Employees

Balance of Record ………………………………………………….. Blank

(THE CODE RT AND THE CODE RF RECORDS MUST BE INCLUDED IN THE FILING)

The RS Record must also be included with State of Rhode Island information. The state code is “44”.

Note: A filing that includes the RW record is acceptable. It will be ignored for state purposes.

Rhode Island Magnetic Media

Rev 11/11

Form Ri-Magnetic Media - Transmittal Form For The Reporting Of W-2 Information On Magnetic Media