Sample Staff Supervision Policy printable pdf download

Sample Staff Supervision Policy

Best Practice Resources – Leadership and Oversight

Please refer to your governing board and/or legal counsel for support interpreting your organization’s

policies. This sample document can be modified to fit the context of your specific mentoring program.

Staff Supervision & Performance Review Policy Statement

[Insert name of agency] relies on a developmental approach to staff supervision. We believe that

consistent communication and coaching is essential to professional growth. A goal of employee

supervision is to develop and maintain long-term, successful employees. [Insert name of agency] will strive

to provide bimonthly coaching and supervision support to every employee. In addition to on-going

communication and coaching, it is our intent to encourage our employees in their efforts to improve

proficiency in their present jobs and to prepare for advancement. Many avenues are available for

employee development through job-related seminars, workshops and conferences.

[Insert name of agency] compensates employees for the reasonable cost of supplies and fees for job-related

seminars, workshops and conferences attended when the following criteria are met:



The training is relevant to the [Insert name of agency]’s programs and employee’s job performance;



The training maintains or improves skills in relation to the employee’s current position or a new

responsibility the employee is engaging in; and

In order to be eligible for reimbursement, employees must obtain approval from their supervisor prior to

registration or incurring any expense.

One aspect of employee supervision is to emphasize counseling and professional development and focus

on communicating an expectation of change and improvement when problems occur.

GUIDELINES FOR EMPLOYEE DISCIPLINE

A disciplinary problem may be minor, serious or major in nature and may involve a performance,

attendance or behavior problem. Any of the disciplinary options or another option may be implemented

or, if warranted in the opinion of [INSERT NAME OF AGENCY], the employee may be terminated. In

considering employee discipline, the Executive Director has the discretion in each instance to consider

all options including the following or can determine that termination is appropriate.

Oral Reminder. An oral reminder is a private conversation between a supervisor and an employee

aimed at correcting a performance or discipline problem. It is primarily a counseling session and

generally occurs if informal conversations have failed to correct a problem. The goal is to make certain

that the employee understands that his or her behavior or performance is creating a problem and to

inform the employee of the need to improve and make the desired change. Generally, oral reminders

are documented in the employee’s personnel file.

Courtesy of Oregon Mentors

Sample Staff Supervision Policy