Step-By-Step Instructions For Form St-501

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ESSENTIAL INFORMATION FOR FORM ST-501
(Rev. 7/31/12)
Please read carefully and keep this information in a convenient place for future reference.
INTRODUCTION
The South Carolina Department of Revenue requires taxpayers to report
located on the reservation, regardless of the amount of the sale. The Tribal
sales taxes on Form ST-501 for sales of durable medical equipment and
Sales Tax is not imposed on deliveries onto the reservation by retail
related supplies under the following conditions:
locations located outside of South Carolina and registered with the
Department to collect the State tax; however, these deliveries are subject to
1.
The purchase must be paid directly by funds of South Carolina or the
the 6% state use tax (not local taxes).
United States under the Medicaid or Medicare programs.
2.
State or federal law or regulation authorizing the payment must prohibit
Sales subject to the Catawba Tribal Sales Tax must be included with all
the payment of the sale or use tax.
other sales in gross proceeds on Line 1 of worksheet on the applicable state
3.
The durable medical equipment and related supplies must be sold by a
sales and use tax return (i.e., ST-3, ST-388, ST-403, ST-455 or ST-501) but
provider who holds a South Carolina retail sales license and whose
are deducted on the allowable deduction line (s) of the state sales and use
principal place of business is located in South Carolina.
return worksheet. The sales are also included on line 1 of the ST-389 local
Any retailer subject to a local sales and use tax must report sales on the
tax worksheet. Remember, individual sales made onto the reservation of
Form(s) ST-501 and ST-389, if applicable.
$100 or less by retailers located off the reservation are subject to the State
sales tax and would not be deducted in this manner.
If you’re receiving the Form ST-501 and not making sales of durable medical
equipment and related supplies under above conditions, you should contact
WHEN TO FILE
the Department of Revenue to be provided with the appropriate forms.
Sales tax returns are due on or before the twentieth (20th) day of the
month following the close of the period covered. You must file a tax
Form ST-501 is preprinted with your:
return for every tax reporting period, even if no tax is due for the period. This
Business Name
will keep your account current and prevent you from receiving delinquent
notices.
Address
Retail License Number or Purchaser's Certificate (Use Tax Registration)
For example:
Federal Employer Identification Number
Monthly filers: (Return must be received/postmarked by the 20th)
Period covered
January reporting period - submit return no later than February 20.
February reporting period - submit return no later than March 20.
Please draw a line through any incorrect information, enter corrections and
March reporting period - submit return no later than April 20, etc.
check box on your return. If it is necessary to use a blank form, be sure to
December reporting period - submit no later than January 20 (of the
indicate the information listed above or other identifying information (social
next year).
security number).
Quarterly Filers:(Return must be received/postmarked by the 20th)
FILING REQUIREMENTS
First Quarter (January, February, March) reporting period - no later than
April 20.
If you have a retail license or use tax registration, you are required to file a
tax return even if there is no tax due for the period. When filing "No Sales"
Second Quarter (April, May, June) reporting period - no later than July
returns, please enter zeroes on lines 1, 3, 9 and 11 only on the ST-501
20.
Form.
See
Business
Tax
Telefile
instructions
for
filing zero
Third Quarter (July, August, September) reporting period - no later than
returns/electronically.
October 20.
Fourth Quarter (October, November, and December) reporting period -
FORMS TO FILE
no later than January 20 (of the next year).
Form ST-501 (Sales, Use, and Durable Medical Equipment and Related
Annual Filers: (Sales for the entire year)
Supplies Tax Return)
The December return must be received/postmarked no later than January 20
This form should be used for reporting the following taxes:
(of the next year).
Sales and Use Tax
Tax on Durable Medical Equipment and Related Supplies
Seasonal Filers: Seasonal filers are required to file returns only for those
Local Taxes
months scheduled to be reported. Returns must be received/postmarked no
later than the 20th of the next month.
ST-389 (Schedule for Local Taxes) This form is used to report the
appropriate local sales and use tax to a jurisdiction (county or municipality,
To request a change in your filing status (monthly, quarterly, annual, or
etc.) and the tribal sales tax based upon sales or deliveries within the
seasonal) a written request to the South Carolina Department of Revenue is
jurisdiction.
needed.
The following taxes are required to be reported on the Form ST-389:
If the return is not filed and/or any taxes due are not paid by the
Capital Project
Catawba Tribal
Education Capital Improvement
twentieth day of the month due, no taxpayer discount will be allowed,
Local Option
School District
Tourism Development
and the return is considered delinquent; applicable penalties and
interest must be calculated and paid, or an assessment will be issued.
Transportation
Local Sales Tax
CHANGE IN OWNERSHIP
Any change in ownership will require a new application for retail license.
SC Law allows the imposition of various types of local sales and use taxes.
The new ownership will be required to complete a Business Tax Application,
Some are administered by the Department of Revenue on behalf of the
Form SCTC-111 and remit the appropriate fee.
counties, municipalities, school districts and the Catawba Indian Tribal
Government. However, some local taxes (Local Accommodations and
Hospitality Tax) are collected directly by the counties and are not reported on
CHANGE OF LOCATION
the Form ST-389. The form ST-389 is used to report local taxes collected by
Any change of location will require written notification be sent to the
the Department by county and municipality or only by county or only by
Department of Revenue by submitting Form SC8822 or visit our website:
municipality.
and look under Business One Stop.
If your business is located in a local jurisdiction (county, municipality, etc.)
CLOSING YOUR BUSINESS
that is imposing a local tax in addition to the State's Sales and Use Tax,
Form ST-389 must be filed with the appropriate state sales and use tax
When closing or selling your business you are required by South Carolina
return (i.e., ST-501) even if the local tax due is zero. The zero must be
law to return your Sales and Use Tax license to the South Carolina
placed beside the appropriate county or jurisdiction code on Form ST-389.
Department of Revenue indicating the date of closing. You must file all
returns and pay all taxes due. Complete enclosed Form C-278 when closing
If your business is collecting and reporting another county's or jurisdiction's
your business. If you sell your business, the new owner will not be issued a
local taxes, Form ST-389 is required to be filed to designate the appropriate
new license until taxes due for that location have been paid.
amount of local tax that goes to a county or jurisdiction. For information
CLAIM A REFUND (ST-14): NO CREDITS
relating to circumstances in which a retailer must remit a county's or
jurisdiction's tax, see the ST-389 instructions or visit our website
If you have overpaid your sales/use tax on your return, you should file a
to obtain a current copy of the Department’s Advisory
claim for refund in the form of a letter or by using the form ST-14, Claim for
Opinions which discuss the types of local taxes imposed and exemptions
Refund, and file amended) corrected) figures for the periods requested. Do
allowed under each local tax.
not take a credit on the sales and use tax return for any overpayments.
The claim for refund should specify: The name, address, and telephone
Catawba Tribal Sales – See chart on back of ST-389 for further
number of the taxpayer or contact person; the appropriate taxpayer
explanation
identification number (s); the tax period or date for which the tax was paid;
the nature and kind of tax paid; the amount which is claimed as erroneously
The Tribal Sales Tax is imposed on the delivery of tangible personal property
paid; a statement of facts and documentation supporting the refund position;
onto the reservation by retail locations in South Carolina when the sale is
a statement outlining the reasons for the claim, including any law or other
greater than $100. If the sale (delivery on the reservation) is $100 or less,
authority upon which you rely; and, any other relevant information that the
then the Tribal Sales Tax does not apply and only the 6% State sales tax
Department may reasonably require.
applies (not local taxes). The Tribal Sales Tax is also imposed on the
delivery of tangible personal property on the reservation by retail locations
1

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