Form St-556 - Instructions For Out-Of-State Lessors
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2Illinois Department of Revenue
ST-556 Instructions for Out-of-State Lessors
General Information
Who must fi le Form ST-556?
You can also obtain related forms, which are not preprinted, by
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If you are an out-of-state lessor who is also in the business of selling
visiting our web site at tax.illinois.gov
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calling our 24-hour Forms Order Line at 1 800 356-6302
used vehicles, watercraft, aircraft, trailers, or mobile homes to Illinois
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writing to
buyers and the items are located in Illinois at the time of the sale,
you must report these sales on Form ST-556, Sales Tax Transaction
ILLINOIS DEPARTMENT OF REVENUE
PO BOX 19010
Return. This situation will occur most often when you sell a motor
SPRINGFIELD IL 62794-9010
vehicle to an Illinois lessee at the end of a lease.
You can get help by
Note: Under Illinois law, lessors selling passenger-plated vehicles
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coming off lease are automatically deemed to be in the business of
visiting our web site at tax.illinois.gov
selling such motor vehicles.
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calling our Taxpayer Assistance Division at 1 800 732-8866 or
Must I keep forms that are void?
217 782-3336
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calling our TDD (telecommunications device for the deaf) at
Yes. Write “Void” across the form; keep it with your records for 42
1 800 544-5304
months in case of an audit. Do not send any part of the form to us.
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writing to
How do I obtain forms and get help?
ILLINOIS DEPARTMENT OF REVENUE
Form ST-556 is preprinted for each of your business locations. You
PO BOX 19015
can obtain Form ST-556 by calling our Central Registration Division at
SPRINGFIELD IL 62794-9015
217 785-3707.
Specifi c Instructions
Examples
1 Write the buyer’s name and address
You may claim the trade-in of a boat on an auto if you are in the
The buyer’s name and address must be the same as the name that
business of selling both boats and autos.
will be written on the application for title or registration. If there is more
than one buyer, be sure to write each name.
However, you may not claim the trade-in of a boat on an auto if you are
in the business of selling only autos.
2 Describe the item sold
5 Exempt
Note: If you sold more than one type of item — a watercraft and a
trailer, for example — or more than one item of the same type — three
If the sale is taxable, skip this section and go to Section 6.
motor vehicles, for example — you must generally complete a separate
If the sale is exempt, check the correct box (A-F), and complete
Form ST-556 for each item sold. If, however, you wish to report sales
Section 6, Lines 1 and 2.
for resale or sales for use in rolling stock of more than one of the
If you are not required to submit title or registration paperwork on the
same type of vehicle, watercraft, aircraft, trailer, or mobile home to the
item, send the return directly to us at Illinois Department of Revenue,
same buyer with the same date of delivery, you may fi le Form ST-556-R,
Retailers’ Occupation Tax, P.O. Box 19042, Springfi eld, IL 62794-9042.
Resale and Rolling Stock Fleet Exemption Schedule, attached to a
A. Sold to a nonresident buyer
(NOT an out-of-state dealer)
single Form ST-556.
Do not check this box. Because all the sales you report will be to
Check the correct box (A-F) to show the type of item sold. If the type of
Illinois buyers, this exemption cannot apply to any of your sales.
item sold is not identifi ed in boxes A-E, check box F and write the type
B. Sold for resale to a DEALER
of item sold on the line provided.
Check this box if you sold the item to an Illinois dealer for resale. Write
Check the box marked “used” to show that you are selling an item that
the Illinois account ID number and the license number of the dealer
has previously been titled.
to whom you sold the item. If you sold to an Illinois dealer as junk or
Next, write the appropriate identifi cation number for the item sold, such
salvage or for parts, write “Junked,” “Salvage,” or “Parts Only” after the
as a vehicle identifi cation number (V.I.N.) for vehicles, trailers, and
account ID number. Keep a completed Form CRT-61, Certifi cate of
mobile homes, a hull identifi cation number (HIN.) for watercraft, or (N)
Resale, in your books and records for documentation.
number for aircraft.
C. Sold to an exempt organization
Finally, write the year, make, body style, and model of the item sold.
Check this box if you sold the item to one of the following tax-exempt
Illinois buyers that have an active Illinois Sales Tax exemption “E”
3 Write the date of delivery
number:
Write the month, day, and year in which the buyer took possession of
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a government agency
the item. If the buyer has been leasing the item and, therefore, already
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a school
has possession of it, write the date you applied for a change in the title.
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a religious organization
Note: This return is due no later than 20 days after the date of delivery.
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a charitable organization
4 Describe the trade-in, if any
In the space provided, write the organization’s active Illinois Sales Tax
If you did not claim a qualifi ed trade-in, skip this section and go to
exemption “E” number. To qualify, the buyer must be the organization
Section 5.
itself rather than a member or offi cer of the organization. The item must
be titled and/or registered in the organization’s name and paid for with
If you claimed a qualifi ed trade-in, write the type of item traded in (for
example, automobile, truck, airplane, boat, trailer). Next, write the
the organization’s funds. The organization’s exemption number must
have been in effect on the day you made the sale.
appropriate identifi cation number, year, make, body style, and model of
the trade-in.
Note: In addition, you may check this box if
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What is a qualifi ed trade-in?
the motor vehicle purchase is specifi cally for the purpose of
donating it to an exempt organization that the department has
A qualifi ed trade-in is an item
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determined is organized and operated exclusively for educational
that the buyer gives you to reduce the selling price (in part or in
purposes. In the space provided, write the active Illinois Sales Tax
full) of the item sold;
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exemption “E” number of the educational organization to which the
that you are allowed to subtract from the total price; and
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vehicle is being donated, or
that you are in the business of selling.
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the purchase is made by a lessor who will lease it to a government
You are “in the business of selling” a particular kind of item if you hold
organization. In the space provided, write the active Illinois Sales
yourself out to the public as being engaged in (or habitually engage in)
Tax exemption “E” number of the government organization.
selling such items.
ST-556 (2) front (R-9/10)
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