Quality Assurance Program - Oregon Department Of Transportation Page 22
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28H. Requirement: The laboratory shall have on site at the time of inspection and during
production operations, a copy of the current MFTP and all equipment (except items listed
as mobile equipment) necessary to perform the test methods for which they have
requested certification. The ODOT Lab Certification inspection team has a Color Coded
Tagging System, which identifies various lab equipment that has met the certification
criterion. The unique Colored Tag is valid for a 1 year period and starts from the date of
the Final Report.
(Note:
Not all testing equipment is tagged; reference the
appropriate test procedure to identify required equipment.)
Mobile equipment
for additional test procedures may be added at a later date provided the following
conditions are met:
The laboratory must demonstrate adequate workspace and electrical system to operate
required equipment.
If equipment is new, they must provide copies of invoices that include the make,
model and serial number of the equipment.
If the equipment is rented or borrowed, it must come from another ODOT certified
laboratory and provide the make, model and serial number as well as the number and
color of the ODOT inspection tag.
Mobile Equipment
1. Ignition Oven
2. Gyratory Compactor
3. Field concrete equipment
Preliminary Report
The ODOT Lab Certification Inspector will prepare a preliminary report of findings and present
it to the laboratory manager at the conclusion of the on-site inspection. The preliminary
inspection report will list all discrepancies for each test method in which the laboratory has
requested certification. The inspector will discuss each discrepancy noted in the preliminary
report with the laboratory manager in sufficient detail so that the laboratory manager understands
the scope of the problem(s) and what corrective action is required in order to obtain certification
for the test method(s) in question. When the inspector and the laboratory manager have covered
all of the deficiencies, both parties will sign the preliminary report. These signatures indicate
that both parties have read the report and understand its contents. The inspector will leave the
original copy of the report with the laboratory manager and place a copy in the laboratory’s
permanent file.
The laboratory inspector will immediately (same or next day) FAX or hand deliver a copy of the
report to the project manager and the region QA personnel for their files and general information.
Laboratories are expected to correct all deficiencies within thirty-days so that a certification may
be issued. If a laboratory needs more than thirty-days to correct deficiencies, the laboratory shall
notify the laboratory inspector, in writing, explaining why they need additional time. The
laboratory will not be certified until all deficiencies are corrected.
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