Student Organization Activity Planning Form
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1N N ORTHEAST C C OMMUNITY COLLEGE
STUDENT ORGANIZATION ACTIVITY PLANNING FORM
Instructions:
1. This form must be completed for every activity proposed by a student organization.
2. Submit completed form to the Student Activities Office for Signature at least one (1) week before the proposed event.
3. If fundraising or solicitation is taking place, form must be submitted 30 days prior to start of the activity.
4. Approval must be obtained before the event date is finalized.
5. A copy of the Facilities Confirmation Form must be attached if College facilities will be used, or if special equipment is needed, for the activity.
6. If Food Service is requested, the completed Food Service Request Form must be attached. Copies will be distributed from the Student Activities
Office.
Organization:
Activity:
Location:_____________
Proposed Date(s):
Alternative Date(s):
Time:
Purpose of Activity:
Estimated
This event is for:
Description of
Activity: ____________
(check all that apply)
Hours
Members Only
Business
__________
Campus
_____________________
Campus Service
__________
Community
_____________________
Charitable
__________
_____________________
Food/Refreshments:
Community Service
__________
_____________________
No
Social
__________
_____________________
Yes
Fund Raising/Soliciting**
__________
_____________________
If yes, through:
** (complete box below)
_____________________
Food Service
_____________________
**COMPLETE THIS BOX IF FUNDRAISING
___________
Other:
_____________________
Types of Donation Sought
_________________
(check all that apply)
Cash
Signatures Required:
In-Kind Donation (describe)
President of Organization:
Equipment (describe)
__________________________________________
How will the donations you receive benefit
Advisor of Organization:
Northeast?
__________________________________________
(Signature indicates that the advisor is responsible for
List business, organizations, individuals you
supervision and completion of the activity or has made
plan to solicit and $$ goal or items being
arrangements with an alternate Advisor.)
solicited for each. (You may attach a list) (i.e.
Attending
Not Attending
Burger King- $100)
Alternate Advisor: _______________________
(Signature indicates responsibility for supervision and
completion of this activity.)
For Student Activities Office Use Only.
Approved
Not Approved - Reason:___________________
How do you plan to provide recognition for
any donations (i.e., thank you letters, etc.)?
_____________________________________________
_____________________________________________
Student Activities Office
Donations received over $250 must be
_____________________________________________
documented with the foundation.
Associate Vice President of Development and
A list of donations received needs to be
External Affairs, Development & External Affairs
submitted to the Student Activities office after
event.
White Copy – Student Activities Office
Canary Copy – Attach to Business Office Disbursement Voucher
Pink Copy - Advisor
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Parent category: Life