Performance and Staff Development Program Letter Template
(In lieu of completing the Performance and Staff Development Plan, the supervisor can give the staff member a
letter summarizing performance expectations, performance results, and goals for upcoming cycle.)
Name of Staff Member
Staff Member’s Penn ID Number (for data entry purposes)
Dear Staff Member’s Name:
This letter summarizes your performance results for the period (enter begin and end dates of cycle, e.g.,
6/30/xx – 6/30/xx) and the performance goals and expectations for the upcoming appraisal. Your overall
performance for this appraisal cycle is summarized below.
(Check the one category that best describes the staff member’s overall performance)
Summary of Performance:
___ Staff member’s performance consistently exceeds established goals/expectations for the position and is clearly
___ Staff member’s performance consistently meets and frequently exceeds all established goals/expectations for the
___ Staff member’s performance consistently meets established goals/expectations for the position.
___ Staff member's performance meets some, but not all, established goals/expectations for the position and
improvement in specific areas is required.
___ Staff member's performance is unacceptable for the position and significant improvement is required.
During this current appraisal cycle you were expected to meet the following goals and expectations:
Summarize goals and expectations given to staff member for this cycle. Refer back to the previous
Performance Appraisal, performance letter or memorandum.
The following summarizes your performance results for this cycle in relation to the established
performance expectations and goals. This summary also cites examples of your results, where
Provide a summary of staff member’s overall performance results in relation to performance
expectations and goals. Cite specific examples of results from your observations and documentation.
In addition to the above goals, you were asked to further develop the following competencies to enhance
your professional development. The following summarizes how you demonstrated these competencies
during this cycle and how you can further enhance in these areas.
Cite supporting examples of how staff member demonstrates competency and also provide feedback on
how she or he needs to further develop the competency.
In the coming appraisal cycle, you will be expected to meet the following performance goals and
Summarize goals/expectations for coming cycle and include timeframes for achieving these goals.
Can include routine duties, special assignments and projects and developmental activities. If staff
member’s overall performance is unacceptable or meets some but not all goals, cite areas for
improvement in this section.