Instructions For Pre-Rehabilitation/ Project Completion Report (Form Hud-40014-A)
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3U.S. Department of Housing
Instructions for Pre-Rehabilitation/
OMB Approval No. 2506-0080
(exp. 1/31/2004)
and Urban Development
Project Completion Report
Office of Community Planning
and Development
Rental Rehabilitation Program
Cash and Management Information (C/MI) System
Public reporting burden for this collection of information is estimated to average 1.5 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer,
Paperwork Reduction Project (2506-0080), Office of Information Technology, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-
3600. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
Do not send this form to the above address.
Although the Rental Rehabilitation Program (RRP) has been terminated, the statute originally authorizing the RRP still imposes data collection and reporting
requirements upon HUD and RRP grantees, States, and local governments. The information will be used by HUD to account for program grant funds and satisfy
statutory reporting requirements, and to assess the effectiveness of grantees in meeting the statutory objectives of the program. The information is required
to obtain a benefit. Records of the information collected will be maintained by the recipients of the assistance. The information is public information and is
generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required.
The Cash and Management Information System for the Rental
2. Grantee/Local Recipient ID Number. Enter the Grantee's or
Rehabilitation Program allows HUD to collect project data from
local recipient's grant agreement number from the Funding Ap-
grantees, to account for grant funds, and to disburse monies to
proval Form (form HUD-40015) of the fiscal year of the grant being
grantees.
used for the project. If the project is being funded from more than
one fiscal year's allocation, enter the grant agreement number of the
Two reports must be completed:
earliest grant year. For example, if the project is being funded with
Pre-Rehabilitation Reports (HUD-40014) and Project Comple-
Fiscal Year 1988 and Fiscal Year 1989 funds, enter the Fiscal Year
tion Reports (HUD-40014-B).
1988 grant agreement number. Fill each box.
For further information see: Section 17 of United States Housing
3. Amount of Rental Rehabilitation Funds Requested by Fiscal
Act of 1937, as amended, (42 USC 1437o); HUD Notice CPD 88-
Year. Enter the fiscal year of the grants being used and the amount
09, Cash and Management Information (C/MI) System; and Rental
of these funds needed for the project. If the project is being funded
Rehabilitation Program regulations at 24 CFR Part 511.
from more than one fiscal year's allocation, enter the fiscal year and
Instructions for Submitting Reports
the amount of funds requested from each year's grant. For example,
if it is Calendar Year 1989, but the project is being funded with
Applicability: Reports must be completed for each project assisted
Fiscal Year 1986 and Fiscal Year 1987 funds, enter 86 in the first
with Rental Rehabilitation Grant funds.
line and 87 in the second line.
Timing: Complete Pre-Rehabilitation Reports prior to calling
4. Address of Project. Actual street address, including zip code,
HUD to set up a project in the C/MI System. Mail reports
of the project being set up.
immediately after the project set-up call. Reports must be received
by HUD prior to release of funds for any project. Submit Project
4a. County. For centralized State programs where the grant
Completion Reports to HUD when the project is 100 percent
number is always RXX-SG-XX-0100, the State grantee is requested
occupied or within 90 days of the final construction drawdown
to also fill in the 3-digit county code for the county in which the
request, whichever occurs first.
project is located.
Amended reports should be submitted when vacancies are filled.
5. Total Estimated Rehabilitation Costs. Include all hard and soft
rehabilitation costs, e.g., amount for construction work, contingen-
Where to send completed reports: Send one copy to:
cies, special assessments, fees, architectural, engineering or related
Rental Rehabilitation Program
professional services, etc. Do not include administrative costs.
L'Enfant Plaza Station
Part B: Project Information
P.O. Box 23997
Washington, D.C. 20026
1. Name, Address, and Phone Number of Owner. Provide for the
owner who is the primary contact for information about the project.
Entering Responses: Submit complete, legible, preferably original
Include Area and Zip Codes.
copies.
2. Firm Name. Provide firm name, if any.
Missing Data: If the information is not available, write the number
corresponding to the "not available" category. However, before
3. Estimated Number of Residential Units in Project After
choosing this option, all the avenues of obtaining the information
Rehabilitation. Enter estimated number of residential units only.
should be explored. Amended reports must be filed when the
3a. Name, Address and Phone Number of Person Completing
missing data becomes available.
Report. Provide information for person who can be contacted for
Additional Questions: Contact your local HUD Field Office.
follow-up.
Specific Instructions: Pre-Rehabilitation Report (HUD-40014)
4. Owner Occupied Projects. Check appropriate box.
Part A: Project Set up: Call-In
5. Type of Ownership. Check appropriate box.
Part A must be called in to HUD to establish or revise project
6. High Cost Exception. Check appropriate box.
accounts. The Pre-Rehabilitation Report must be mailed to HUD
7. Seismic Ordinance. Check yes only if the project is undertaken
immediately after the project set up call-in. Indicate whether the
in accordance with a local ordinance that requires rehabilitation to
report is an original, or revised submission, or a submission to
meet seismic standards. Check no if the project does not meet
indicate a change of owner address or transfer of ownership.
seismic standard requirements.
1. Project Number. Assigned by HUD Operator during project set
up call-in. Fill in each box.
Previous editions are obsolete
Page 1 of 3
form HUD-40014-A (10/89)
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