Form Va-6 - Employer'S Annual Or Final Summary Of Virginia Income Tax Withheld Return
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1Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return Instructions
General: Form VA-6 must be filed by all employers registered or required
or by calling the Forms Request Unit at (804) 440-
to withhold Virginia income tax from wages paid to employees. Form
2541.
VA-6 must be filed annually and Form W-2 and 1099, State copy,
Questions: If you have any questions about this return, please call
must be filed for EACH employee the employer had during the year.
(804)367-8037, use Live Chat from our website or write the Virginia
All employers who qualify as a semi-weekly filer must submit their VA-6
Department of Taxation, P.O. Box 1115, Richmond, Virginia 23218-
and remit any additional payments owed electronically. Employers who
1115.
furnish 50 or more employee withholding statements must file the W-2
Preparation of Return
statements electronically. If you have less than 50 employees you are
Lines 1 through 12: Monthly Filers - Enter amount of Virginia income tax
not required to file your W-2s electronically, however, we encourage you
paid each month, excluding penalty and interest.
to do so. The VA-6 may be filed electronically using Web Upload or iFile.
To electronically file W-2 data, use Web Upload. Go to
Quarterly Filers - Enter amount paid each quarter on Lines 3, 6,
gov for more information.
9, and 12, excluding penalty and interest.
Filing Procedure: Form VA-6 and Forms W-2 and 1099, State copy,
Semi-Weekly Filers - Enter amount of Virginia income tax
must be filed by February 28 of the year following the calendar year in
withheld each quarter as shown on Form VA-16, excluding
which taxes were withheld from employees or if the employer’s business
penalty and interest.
is terminated during the year, within 30 days after the last month in which
Seasonal Filers - Enter amount of Virginia income tax paid each
wages were paid. Payments may be made electronically using eForms,
month, excluding penalty and interest.
Business iFile, Web Upload or ACH Credit. Payments returned by the
Line 13: Enter the total of Lines 1 thru 12.
bank will be subject to a returned payment fee in addition to any other
penalties that may be incurred. A return must be filed even if no tax is due.
Line 14: Enter the total of Virginia income tax withheld as shown on Forms
If you chose to submit your VA-6 return on paper or are not required to file
W-2 and 1099, State copy.
your W-2s electronically, mail them to Virginia Department of Taxation,
Line 15: If Line 13 is less than Line 14, enter the difference. If Line 13 is
P.O. Box 1278, Richmond, Virginia 23218-1278.
larger than Line 14, attach an explanation of the overpayment
Change of Address/Out-of-Business: If you change your business
to your return.
mailing address or close your business, fax a completed Form R-3,
Line 16: Enter the total number of Forms W-2 and 1099 statements (State
Registration Change Request, or a letter to (804) 367-2603. If a fax is
copy) associated with this return.
not available, mail to the Virginia Department of Taxation, P.O. Box
Declaration and Signature: Be sure to sign, date and enter your phone
1114, Richmond, Virginia 23218-1114. A Form R-3 can be obtained at,
number on the reverse side of the return in the space indicated.
Work Sheet For Employer’s Annual or Final Summary of Virginia Income Tax Withheld
Complete this work sheet and transfer line information to the corresponding line numbers on Employer’s Annual or Final Summary of Virginia Income Tax
Withheld (VA-6) below. See instructions for additional information. Retain the work sheet for you records.
1. January
9. September
Virginia Income Tax Paid
Virginia Income Tax Paid
2. February
10. October
Virginia Income Tax Paid
Virginia Income Tax Paid
3. March
11. November
Virginia Income Tax Paid
Virginia Income Tax Paid
4. April
12. December
Virginia Income Tax Paid
Virginia Income Tax Paid
5. May
13. Total Payments
Virginia Income Tax Paid
(Add Lines 1 through 12)
6. June
14. Total Virginia Income Tax Withheld
Virginia Income Tax Paid
Enter the total Virginia Tax withheld
on W-2 and 1099 Statements
7. July
15. Additional Payment
Virginia Income Tax Paid
Line 13 less Line 14*
8. August
16. Total Number of Statements
Virginia Income Tax Paid
Enter number of Forms W-2 and 1099
associated with this return
* If Line 13 is larger than Line 14, please attach an explanation of the Overpayment to your return.
Detach at dotted line below. DO NOT SEND ENTIRE PAGE.
Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return
Form VA-6
(DOC ID 306)
1. Jan
5. May
9. Sep
For assistance, call (804) 367-8037.
2. Feb
6. Jun
10. Oct
3. Mar
7. Jul
11 Nov
Calendar Year
Due Date
4. Apr
8. Aug
12. Dec
13. Total Payments
0000000000000000 3068888 00000
Add Lines 1 thru 12
.
Account Number
FEIN
14. Total VA Tax
Name
Withheld
.
Address
15. Additional
Payment
City
State
Zip
.
Lines 13 thru 14
Check if paid by EFT.
I declare that this return (including accompanying schedules and statements) has been
16. Total Number of Statements
examined by me and to the best of my knowledge and belief is true, correct and complete.
Number of W-2 and 1099
statements associated with
Signature
Date
Phone Number
this return.
Do not write in the space to the right. ►
Va. Dept. of Taxation VA-6 AR W REV 11/12
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