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OMB NUMBER: 2900-0559

Respondent Burden: 640 hours per grant

STATE OR TRIBAL GOVERNMENT CEMETERY PLAN PREPARATION

(39.32 and 39.82)

Respondent Burden: Public reporting burden for this collection of information is estimated to average 640 hours per grant. Statutory

authority for a State Cemetery Grant is 38 U.S.C. 2408. The information requested is necessary to ensure the State or Tribal government

has complied with the required planning preparation in order to be eligible to receive a VA grant.. VA may not conduct or sponsor and

you are not required to respond to this collection of information unless it displays a valid OMB number. Respond to this collection is

voluntary. Send comments regarding the burden estimate or any other aspects of this collection of information, including suggestions for

reducing the burden to VA Clearance Officer (005R1B), 810 Vermont Avenue NW, Washington, DC 20420. SEND COMMENTS

ONLY. Please do not send applications for a grant to this address.

The plan preparation and the various independent submissions that together meet the appropriate project development are in support of a

State or Tribal government grant. The overall process may take from 12 to 18 months to complete, depending on the project complexity

and includes submissions by the State and review comments by SCGS. Not all projects will require submission of every requirement listed

below and SCGS will provide guidance to the applicant. The plans and specifications must be approved by the SCGS prior to the State or

Tribal government's solicitation for construction bids and be in accordance with 38 CFR Part 39.

§ 39.32 Plan preparation requirements may include:

(1) Boundary and site survey. The State or Tribal government agency shall provide a survey of the site and furnish a legal

description of the site.

(2) Soil investigation. The State or Tribal government shall provide a soil investigation of the scope necessary to ascertain site

characteristics for construction and burial or to determine foundation requirements and utility service connections.

(3) Topographical survey. A topographical survey in 1-foot contour intervals shall be prepared for projects establishing new

cemeteries and for significant expansion projects in previously undeveloped land.

(4) Master plan. A master plan showing the proposed layout of all facilities-including buildings, roadways, and burial sections-on

the selected site shall be prepared for all new cemetery establishment projects for approval by the SCGS.

(5) Preliminary or "design development" drawings. Following VA approval of the master plan, the State or Tribal government

must submit design development drawings that show all current phase construction elements to be funded by the grant.

(6) Final construction drawings and specifications. Funds for the construction of any project being assisted under this program

will not be released until VA approves the final construction drawings and specifications. If VA approves them, VA shall send the State or

Tribal government a written letter of approval indicating that the project's plans and specifications comply with the terms and conditions as

prescribed by VA. This does not constitute approval of the contract documents. It is the responsibility of the State or Tribal government to

ascertain that all State or Tribal government and Federal requirements have been met and that the drawings and specifications are

acceptable for bid purposes.

(7) Final working drawings. The State or Tribal government shall prepare final working drawings so that clear and distinct prints

may be obtained.

(8) Architectural, equipment and layout drawings. The State or Tribal government shall submit architectural drawings, the

equipment list including location of fixed equipment and the layout drawings. The State or Tribal government shall submit a layout plan

that shows:

(A) All proposed features such as roads, buildings, walks, utility lines, burial layout, etc.

(B) Contours, scale, north arrow, and legend showing existing trees.

(D) Plant list with the following: key, quantity, botanical name, common name, size, and remarks.

(E) Typical tree sand shrub planting details.

(F) Areas to be seeded or sodded.

(G) Areas to be mulched.

(H) Gravesite section layout with permanent section monument markers and lettering system.

(I) Individual gravesite layout and numbering system. If the cemetery is existing and the project is expansion or

renovation, show available, occupied, obstructed, and reserved gravesites.

(J) Direction the headstones face.

VA FORM

40-0895-16

PAGE 1 OF 2

OCT 2010

Instructions For Va Form 40-0895-16 - State Or Tribal Government Cemetery Plan Preparation

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