DRIVERS OF VOLUNTEER VEHICLES
School: _____________________________ Function: ____________________________________________
Date: _______________________________________
Re: Volunteers Transporting St. Johns County School District Students
Dear __________________________________________________
We appreciate your help and cooperation in transporting our students. Since you have offered your services it is
only fair that we, the school, and the School Board ensure that you are aware of the situation in which parents,
teachers and volunteers place themselves when they transport pupils in private vehicles.
Employees, parents, and chaperones driving their own vehicles on school-related activities should be aware that
they assume personal financial liability if an accident should occur. All vehicle owners are responsible for loss
and accidental damage to their automobiles.
All students must wear seat belts “in a properly adjusted securely fastened manner.” There must be a seat belt
for each pupil transported. Each volunteer driver must provide a copy of their insurance coverage and driver’s
license. This information is forwarded to Risk Management and kept on file with the school principal. The
information is kept confidential.
While using or operating a motor vehicle with the approval or authority of the school District on a school
function, you are not covered for third party liability damages in excess of your required coverage. Please
understand it is your personal insurance providing coverage for liability and injury. Therefore, it is essential
your insurance policy provides a minimum of $100,000 per person, $300,000 per occurrence for bodily injury,
and $50,000 property damage.
You should have the names, addresses and phone numbers of all passengers. Your vehicle should be in good
repair. You should know the routes, schedules, and details of all activities. The number of students transported
will be limited by the specified capacity limits of your vehicle and the corresponding seat belts provided.
Thank you for your valuable assistance and extra effort you put into our schools’ activities.
Sincerely,
Principal
Printed Name of Volunteer Driver:______________________________KNT ID#_______________________
Signature of Volunteer Driver: ___________________________________________ Date: _______________
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Board Approved August 13, 2013
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