Form R609b - Instructions For Terminal Operator'S Schedule Of Meter Readings

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Instructions - Terminal Operator's Schedule of Meter Readings
GENERAL INSTRUCTIONS
SECTION 1
Terminal and refinery operators must complete this meter reading schedule each month and file it
List each meter number on a separate line. A meter number (column 1) may appear more than
with the Department of Revenue. Terminal and refinery operators are required to file their reports
once in Section 1 if more than one type of fuel product goes through the meter during the month.
electronically with the department except for the meter reading Schedule 10M which may be filed
The meter readings you enter for a specific meter may only pertain to the fuel type in column 2.
by paper.
Column (1)
Number assigned to the meter through which the fuel in column 2 passed.
WHEN TERMINAL OPERATOR REPORT IS DUE
Column (2)
Your report, plus supporting schedules, including the meter reading schedule, are due on or before
Product code for the fuel passing through this meter. Enter one of the product codes listed on
that last day of the month following the month covered by the report. To be timely filed with the
the front of this form.
department, an electronically filed report must be transmitted to the department on or before the
Columns (3) and (4)
due date of the report. The meter reading schedule should be postmarked by a United States Post
A meter reading entered for the
end
of the month must be taken at the close of business on the
Office on or before the due date of the report.
last day of the month.
Reports not timely filed are subject to a mandatory $10 late filing fee.
Columns (5) and (6)
A meter reading entered for the
beginning
of a month must be the same as the reading taken
ASSISTANCE AND FORMS
for that meter at the end of the prior month.
Information, forms and assistance are available at our Madison office:
Column (7)
2135 Rimrock Road
Subtract the meter reading in column 6 from the reading in column 4. The difference represents
or write to:
Mail Stop 5-107
Madison, Wisconsin
the gallons that appear to have been withdrawn from the terminal during the month. Be sure to
PO Box 8900
take into account any meter "turnovers" that occurred during the month.
Madison WI 53708-8900
(608) 266-3223
Column (8)
(608) 266-0064
E-mail: excise@revenue.wi.gov
Meter test withdrawals must be documented in your records via a manifest or bill of lading,
FAX (608) 261-7049
including the destination of the product (e.g., slop tank, returned to terminal storage).
Column (9)
INTERNET ADDRESS
Subtract gallons in column 8 from the gallons in column 7. Enter the difference in column 9.
You can access the department's web site at From this web site, you can:
Column (10)
Complete electronic fill-in forms
Other adjustments that affected this meter and product type, for example: meter repairs, meter
Download forms, schedules, instructions, and publications
slips. These adjustments may increase or decrease the net gallons withdrawn entered in column
9.
View answers to frequently asked questions
E-mail for assistance
Column (11)
Total gallons withdrawn via this meter during the month for the fuel type entered in column 2.
RECORD KEEPING
Add or subtract, as appropriate, the gallons in column 10 from the gallons in column 9. The total
gross gallons in column 11 must agree with the total gallons of Section 2.
You must keep a copy of your report and all records used in preparing this report for at least four
years. You must keep them in a place and manner easily accessible for review by department
personnel.
SECTION 2
Break down the gross gallons reported in Section 1 by product type disregarding meter numbers.
IDENTIFYING INFORMATION
The total gallons of Section 2 must agree with the total gallons in column 11, Section 1, as well as
Company Name and FEIN
: Enter your name and federal employer identification number (FEIN).
the total gross gallons you detail by EDI on your terminal operator disbursement Schedule TD.
IRS Terminal Code Number
:
Enter the nine digit terminal code number which the Internal
COMPUTER PREPARED METER SCHEDULES
Revenue Service assigned to you for this terminal location.
The department will accept computer prepared schedules of meter readings. For computer
prepared schedules, you must do the following:
Month Ended/Year
: Enter the month, last day of the month, and year covered by the report (MM
DD CCYY).
1. Use the same format as our MF-010M.
2. Use paper measuring 8-1/2 x 11 inches.
IMPORTANT:
ENTER GROSS GALLONS IN SECTIONS 1 AND 2 (U.S. standard liquid gallon =
3. Print only on one side of the paper.
231 cubic inches)
4. Burst computer paper if continuous.
R609B (R. 3-09)

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