Sample Due Diligence Letter Template

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Sample Due Diligence letter ~
Owner Notification (Notification letters must be sent for any property
valued at $50 or more. The letters must be sent no more than 120 days
or less than 60 days before the report is filed.
July1, YEAR
Owner Name
123 Main Street
City Name, State, Zip
RE: (Property Description)
We are holding unclaimed property of $___________ due to the person listed above.
The owner may claim this property by contacting us at the address and/or phone number
listed below.
Holder Information: Company Name
Address
Phone Number
If we do not hear from you before (insert the last date by which the company can remove
items for refunds before reporting to the State), Maine law requires us to submit this
property to the State Treasurer’s Office by __________________ of each year. The
State Treasurer will hold this property forever or until the owner claims it.
Sincerely,
(Company Contact Name)
------------------------------------------------------------------------------------------------------------
PLEASE SIGN BELOW TO ACKNOWLEDGE OWNERSHIP OF THE ABOVE LISTED FUNDS
Signed____________________________________________Date________________
Address______________________________ City ____________ State_____ Zip_____
Action to be taken (PLEASE CHECK ONE)
O Reissue Check
O Update Account
O Close Account and Send Check
O Other (explain)
(original is/is not enclosed)
(passbook is/is not enclosed)
(passbook is/is not enclosed
_________________
______________
COMMENTS
_____________________________________________________________________________________
______________________________________________________________________________________

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