Town Of Duxbury Verbal Warning Form

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Town of Duxbury, Massachusetts
OFFICE OF THE BOARD OF SELECTMEN AND TOWN MANAGER
PROGRESSIVE DISCIPLINE POLICY
General: Rules, regulations, policies, and procedures are necessary for the orderly operation of
town business, to ensure that everyone does his/her share, and has equal opportunity for success.
Generally, the rules and standards governing town employee behavior are found in town policies,
department rules, regulations, collective bargaining contracts, and the Personnel By-Law.
Additionally, some standards of conduct are so basic that employees should know that certain
behaviors regardless of whether they are in writing, or not, are not permitted. It should be noted,
however, that when corrective action is required, the discipline given should be dependent on the
facts and circumstances relevant to the particular incident and the gravity of the offense.
DISCIPLINARY POLICY
Our progressive discipline policy and procedure is designed to provide a structured corrective
action process to improve and prevent a reoccurrence of undesirable behavior and/or
performance issues. Outlined below are the steps of our progressive discipline policy and related
procedure. The Town of Duxbury does reserve the right to combine or skip steps depending
upon the facts relative to each situation and the nature of the offense. The level of the
disciplinary intervention may also vary. Some of the factors that will be considered depend upon
whether the offense is repeated despite coaching, counseling and/or training, the employee’s
work record and the impact the conduct and performance issues have on our organization.
Primary emphasis by the department head and supervisor shall be placed on preventing situations
requiring disciplinary action. But when the department head and/or supervisor determines that
disciplinary action is necessary, the employee will be informed of the reasons, which justify the
action. Strict and accurate records regarding offense and events leading to it shall be kept in
writing.
The Town of Duxbury's policy is to employ a system of progressive discipline. Progressive
discipline is designed to correct, educate, and rehabilitate. However, it must be understood that
this policy’s primary objective is to provide a uniform disciplinary environment. Finally, this
policy is intended to ensure that equitable penalties are imposed and that comparable action is
taken in comparable cases.
AUTHORITY TO IMPOSE DISCIPLINE
Department heads and supervisors are responsible for resolving employee problems and when
necessary, taking corrective actions. Such actions may include a verbal warning (in written
form), written warning, or more severe disciplinary action. When recommending disciplinary
action, the department head must consider the circumstances carefully.
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