COMPLETION INSTRUCTIONS FOR DD FORM 2609
For each Military Service, to include its Reserve Component, display for the ROTC program the total FY obligations attributable to a
resource designation for the 4-years requested. (The following section numbers coincide with the numbers on DD Form 2609.)
1. MILITARY PERSONNEL APPROPRIATION OR RESERVE PERSONNEL APPROPRIATION. Those costs associated with pay and
allowances for military personnel involved with ROTC programs that are accounted for under Military Personnel Appropriations or the
Reserve Personnel Appropriations. If applicable, includes National Guard personnel appropriations with the Reserve personnel
appropriations. The costs include pay and allowances for active duty personnel, Reserve personnel assigned to full-time duty (e.g., Active
Guard or Reserve status on active duty or full-time National Guard duty), personnel in the Selected Reserves, and personnel in the Obligated
Reserve Section (to include cadets and midshipmen).
a. Staff or Support Personnel. The total amount of pay and allowances to include retirement accrual for officers and enlisted
personnel assigned to permanent duty and for temporary duty in support of the ROTC program (for purposes of this enclosure, “cadet” refers
to any enrolled Senior ROTC student, regardless of unit Service affiliation):
Pay and allowances to military personnel assigned administrative responsibilities and duties at field or regional
organizations as well as higher headquarters.
(2) Pay and allowances to military personnel assigned to operational units (e.g., colleges and universities), to include
instructors as well as support personnel.
Reserve personnel using man-day spaces (Active Duty for Training or Active Duty for Special Work) in support of
ROTC courses, field training, cruises, and summer camp sessions.
Pay and allowances to military personnel engaged in the basic and advanced training of ROTC cadets and
midshipmen. For that requirement, military pay of active duty and Reserve personnel should be computed using an established composite
standard rate schedule, which includes basic pay, retired pay accrual, basic allowance for quarters, permanent change of station, incentive,
special pay and miscellaneous expenses. for officers and enlisted personnel based on an average work year cost. Military pay for Reserve
personnel may be computed using a composite standard rate for officer and enlisted Reserve personnel or a force structure rate (i.e., number
of personnel times average rate for grade).
b. Cadet Pay. The total amount of pay and allowances paid to both scholarship and non-scholarship cadets attending field training,
cruises, and summer camp sessions, to include funds to any advanced training program and language-related or immersion programs.
c. Cadet Subsistence. The total amount for all subsistence allowances provided to both scholarship and non-scholarship cadets
during the academic year. Specifically, the monthly allowance provided to cadets enrolled in the basic and advanced courses, and payments
for subsistence while attending field training, cruises, and summer camp sessions.
d. Cadet Travel. The total amount paid to cadets for all travel costs whether as a direct payment or on a reimbursable basis. It is
the total of funds provided for ROTC students to and from summer training activities and field training as well as initial travel for scholarship
cadets to the educational institution and on discharge from the ROTC program.
e. Cadet Other. The total of all remaining costs (i.e., those not explained in paragraphs 1a through 1d of this enclosure.) paid to
cadets under the heading of “Active or Reserve Military Appropriations” account. That heading would include uniform expenses both issue-
in-kind and commutation costs.
2. O&M APPROPRIATIONS. Those costs in support of the ROTC program that are accounted for under the DoD heading of “Operation &
Maintenance (O&M) Appropriations” to include funding for the Reserve or National Guard (e.g.., O&M Army Reserve).
a. Civilian Pay. O&M funds for direct hire civilian personnel assigned to duties supporting military officer procurement for the
ROTC program. That category would include civilian spaces in support of basic or advanced training to include the proration of facilities
support and overhead personnel. It includes O&M funds for civilians in field or regional organizations as well as those at higher
headquarters whose principal functions are to support the ROTC program.
b. Travel. The total amount for travel expenses by military personnel and civilians in support of the ROTC program. Does not
include cadet and midshipman travel costs.
DD FORM 2609 INSTRUCTIONS, FEB 2016