Fillable Dd Form 2609 - Rotc Summary Report (Page 3 of 3) in pdf

c. Advertising. O&M funds expended on national and local recruitment advertising in support of the ROTC program. Those

include not only funds expended for media time, but contractor management and production costs (e.g., contractor labor, overhead, and

administrative) associated with the acquisition of such media. Additionally, it includes funds expended on promotional materials, advertising

research, sales report literature, printed materials, direct mail, list purchases, and miscellaneous expenses associated with advertising.

d. Audio or Visual Items. O&M funds expended for audio or visual supplies and services paid for either on a direct or a

reimbursable basis. Additionally, it would include the cost for any art or display work performed by a contractor.

e. Computers (Automation). O&M funds expended on computer systems designed to manage or account for ROTC cadets and

midshipmen, to include the management of items in support of the ROTC program. The cost of in-house development or purchase of

software, to include support programs such as models, databases, or utilities. Includes costs for systems used in administration or training

seat (e.g., reservation) programs and costs of telecommunications equipment and dedicated data links for computer systems. If

telecommunication lines cannot be separately identified for computer support, then include costs with communication costs.

f. Communications. O&M funds expended for telephone calls, purchase of telecommunication equipment and the cost of any

leased lines. Included in that resource category are funds for commercial, federal, and military charges, and the acquisition of leased

communications systems.

g. Scholarships. O&M funds expended for ROTC scholarships, to include tuition costs, academic books, laboratory fees, room

and board, and other related expenses accounted for under that heading.

h. Education Skills. O&M funds expended on the educational training of ROTC cadets and midshipmen, to include supplemental

instruction courses (e.g., enhancement of English skills, basic training skills).

i. Basic or Advanced Training Costs. O&M funds expended in support of basic or advanced training sessions, to include any

identifiable base operations costs, training camp or cruise overhead, additional contractual support, and operating supplies and equipment.

j. Real Property Maintenance. O&M funds for real property maintenance to include utility costs associated with buildings on

military installations. Do not include the cost of capital equipment over $15,000 nor engineering projects costing in excess of $200,000.

k. Other (ROTC Support). O&M funds for all other expenses (i.e., those not explained in paragraphs 2a through 2j of this

enclosure) used in support of the ROTC program. This category includes funds for the following:

(1) Operating and maintaining vehicles and aircraft.

(2) Office supplies and equipment.

(3) Miscellaneous contractual support for operational units as well as higher headquarters.

(4) Postal costs to include use of automated stamp machines paid for directly or on a non-reimbursable basis.

(5) Other costs in support of the ROTC programs from O&M appropriations (e.g., professional development courses for

staff, fuel costs, shipment charges, and miscellaneous expenses).

3. PROCUREMENT APPROPRIATIONS. Those costs associated with the procurement or purchase of equipment costing less than $15,000

that are used in direct support of the ROTC program. It includes items procured for colleges, field or regional organizations, and higher

headquarters.

a. Computers (Hardware). Funds used to purchase micro-, mini- or main-frame computers whose function is support of an ROTC

program. In addition, funds used to purchase hardware or other machinery falling within the regulations that govern procurement funds,

which is not included in funds expended on Computers (Automation) such as items in paragraph 1e of this enclosure.

b. Equipment. The use of procurement funds for the purchase of equipment or any other machinery used in direct support of the

ROTC program.

DD FORM 2609 INSTRUCTIONS (BACK), FEB 2016

Dd Form 2609 - Rotc Summary Report Page 3