Form Ddd-1753a Forpdf - Policy And Procedure Focused Review: Responsible Driving Tool/transporting Members

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ARIZONA DEPARTMENT OF ECONOMIC SECURITY
DDD-1753A FORPDF (3-17)
Division of Developmental Disabilities
Program Monitoring
POLICY AND PROCEDURE FOCUSED REVIEW:
RESPONSIBLE DRIVING TOOL/TRANSPORTING MEMBERS
QUALIFIED VENDOR NAME
POLICY REVIEW DATE
SERVICE(S)
Policy and Procedures Include the Following Components:
Yes
No
1. Process to ensure current registration, plates, and insurance for each vehicle.
2. Process for ongoing vehicle maintenance that includes the vehicle climate control systems
(air conditioner/ heater) and maintaining logs for two years.
3. Process to periodically review driving records of employees that drive vehicles to transport members.
4. Process to ensure emergency communication (2-way radio or cell phone) is available for transport.
5. Procedures to be prepared for emergencies: first aid kit, flashlights, emergency numbers.
6. Procedures for members to safely board and exit vehicles, including:
a. Designated drop off and pick up areas.
b. Checklists to track who has entered and exited the vehicle.
c. Safety protocols entering and exiting the vehicle.
d. Ensuring that all members have entered their destination.
7. Procedures to be completed prior, during and after transport, including:
a. A 360-degree walk around the vehicle to ensure no obstacles are in the way; vehicle is fit to drive.
b. Ensuring all passengers are using seatbelts.
c. Never leaving anyone alone in a vehicle.
d. Completing a thorough inspection of the vehicle, checking every seat to ensure all members
have exited.
e. Locking the vehicle after the vehicle inspection to prevent reentry without staff supervision.
8. Staff Training on Transportation Policy/Procedures, including:
a. Safety protocols when transporting members in wheelchairs, including: transfers if not being
transported in a wheelchair, how to use the lift/ramp, floor mounted seatbelts, tie downs,
shoulder seatbelt and wheelchair brakes to secure the passenger.
b. Never leaving anyone alone in a vehicle.
c. Knowing your passengers’ special needs (i.e., behavioral issues, difficulty with change,
motion sickness, anxiety while traveling, etc.).
d. Knowing member specific transport protocols.
e. Consideration of seating arrangements to ensure the driver and passengers are safe.
f. Ensuring proper staffing levels for safe transport.
g. Knowing heat-related effects and how to prevent them (i.e., working air conditioner, carry water
bottles, know the signs of being over heated, dehydrated, etc.).
See reverse for EOE/ADA/LEP/GINA disclosures

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